Administrative Assistant
Beautiful Life Group – Beautiful Life Adult Care
Omaha, Nebraska
Position: Administrative Assistant
Employment Type: Full-Time
Schedule: Monday – Friday | 8:00 AM – 4:00 PM
Compensation: $18.00 – $20.00 per hour (depending on experience)
Benefits:
- Paid Time Off (PTO)
- Dental Insurance
- Vision Insurance
About Us
Beautiful Life Group is seeking a professional, organized, and customer-service-oriented Administrative Assistant to support the daily operations of Beautiful Life Adult Care.
This position serves as the first point of contact for visitors, clients, families, staff, and vendors and plays a critical role in ensuring smooth front office operations.
The ideal candidate must possess strong communication skills, excellent organizational abilities, professionalism, and the ability to multitask in a fast-paced healthcare and social services environment.
Job Responsibilities
Front Desk & Customer Service Duties
- Greet and assist visitors, clients, families, vendors, and staff in a professional and welcoming manner
- Answer and direct incoming phone calls
- Respond to inquiries regarding services, admissions, scheduling, and general operations
- Receive and route messages to appropriate departments
- Maintain a clean, organized, and professional front desk environment
- Monitor visitor sign-in and facility access procedures
Administrative Duties
- Perform general clerical and administrative support duties
- Maintain filing systems, participant records, and office documentation
- Scan, copy, fax, and organize documents
- Assist with data entry and maintaining accurate records
- Prepare letters, forms, memos, and reports
- Monitor office supply inventory and place orders when needed
- Schedule meetings and assist with calendar coordination
- Support management with special administrative projects
Billing & Office Support Duties
- Assist with billing and invoicing functions
- Verify and organize documentation needed for billing purposes
- Assist with payment tracking and administrative billing support
- Communicate with internal departments regarding billing inquiries
- Maintain confidentiality of financial and participant information
Admissions & Client Support
- Welcome prospective clients and families to the building
- Provide tours or coordinate tours with management
- Answer questions regarding programs and services
- Assist with intake paperwork and administrative onboarding processes
- Coordinate communication between families and departments
Compliance & Confidentiality
- Maintain confidentiality of all participant and company information
- Follow HIPAA and company privacy policies
- Ensure administrative documentation is organized and compliant with company standards
Qualifications
- High school diploma or GED required
- Administrative or front desk experience preferred
- Experience in healthcare, adult day services, home care, or social services preferred
- Strong computer skills including Microsoft Office and email systems
- Excellent verbal and written communication skills
- Strong multitasking and organizational skills
- Professional appearance and customer-service attitude
- Ability to work independently and as part of a team
Why Join Beautiful Life Group?
Beautiful Life Group is committed to providing compassionate, high-quality services to seniors and individuals with disabilities. We value professionalism, teamwork, and employees who are passionate about making a positive impact in the lives of others.
We are looking for someone who will bring warmth, professionalism, and strong administrative support to our growing organization.
Pay: $18.00 - $21.00 per hour
Benefits:
- Dental insurance
- Paid time off
- Vision insurance
Work Location: In person
