Join Our Team as an Executive Assistant!
Boys & Girls Clubs of Maui | Kahului, Maui
Do you thrive on keeping things organized, making the impossible look easy, and helping great people do their best work?
We're looking for an Executive Assistant who enjoys variety, loves solving problems, and can keep multiple priorities moving with professionalism, accuracy, and aloha.
What You'll Be Doing
No two days are exactly alike. You'll be a trusted partner to our CEO and executive team by:
- Managing calendars, meetings, and schedules
- Preparing agendas, meeting minutes, reports, and correspondence
- Processing accounts payable and assisting with financial documentation
- Coordinating travel arrangements and tracking travel grants
- Organizing Board and committee meetings
- Answering phones and providing professional customer service
- Maintaining organized electronic and paper filing systems
- Assisting with office operations, supplies, and special projects
- Supporting organization-wide events and activities
- Supporting the CEO and Executive Leadership Team with administrative and operational needs
- Maintaining accurate databases, spreadsheets, and records
- Helping coordinate leadership and Board-level meeting logistics
- Balancing multiple priorities and requests with professionalism and confidentiality
Most importantly, you'll help keep the administrative side of BGCM running smoothly so our teams can stay focused on serving Maui's youth.
We're Looking For Someone Who...
- Loves organization and attention to detail
- Can juggle multiple priorities while staying calm and professional
- Enjoys helping others and providing excellent customer service
- Handles confidential information with care and discretion
- Communicates clearly and professionally, both in writing and in person
- Enjoys working as part of a collaborative team
- Takes initiative and follows through
Qualifications
- High school diploma or equivalent
- Executive Assistant or senior administrative support experience preferred
- QuickBooks or similar bookkeeping software experience preferred
- Experience processing accounts payable
- Strong Microsoft Office skills, including Outlook, Word, Excel, Publisher, and Adobe Pro
- Typing speed of at least 50 words per minute
- Excellent organizational, communication, and time management skills
- High level of accuracy and attention to detail
- Valid driver's license with an acceptable driving record
Why BGCM?
When you join Boys & Girls Clubs of Maui, you're joining more than a workplace. You're joining a mission.
Every day, our team works together to create safe, supportive places where Maui's youth can learn, grow, and thrive. While this role is behind the scenes, your work helps make that mission possible.
If you're looking for a position where your organizational skills, professionalism, and heart can truly make a difference, we'd love to hear from you.
Come help us make a difference—one organized day at a time.
Benefits:
- Medical, Dental, and Vision Insurance
- Sick leave, up to 80 hours per year
- Vacation leave, up to 80 hours per year to start
- 16 paid holidays each year, plus your birthday off
- Paid vacation that grows with you — employees earn an additional week of vacation at 4, 7, 10, and 13 years of service
- 401(k) with matching
- Employee Assistance Program
- Healthcare Flexible Spending Account (FSA)
- A job that actually makes a difference
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have 3-5 years of Executive Assistant or senior administrative support experience?
- Do you have experience processing accounts payable?
- Do you have strong Microsoft Office skills, including Outlook, Word, Excel, Publisher, and Adobe Pro?
Work Location: In person
