Position Type:
Secretarial/Clerical
Date Posted:
7/14/2026
Location:
City Hill Middle School
Date Available:
TBD
Closing Date:
07/20/2026
Secretary
City Hill Middle
Summary: Provides administrative support to principal and staff members. Duties include general clerical, receptionist and project based work.
Primary responsibilities:
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Fosters a caring office environment where students, parents and teachers feel welcome
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Greets and directs office visitors using a visitor log which includes preapproved visitors to the building
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Answers telephone and responds to direct requests for information and/or forwards messages to appropriate staff
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Calls Human Resource each morning to find out staff absences. Alerts the principal if there are coverage concerns.
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Performs and organizes a wide variety of clerical duties for the principal, teachers and support staff
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Assists the principal in gathering data for the completion of reports for the State of Connecticut
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Communicates with the public, using discretion and judgment.
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Maintains cooperative working relationships with students, staff, parents and community members
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Tracks and files financial data and budget information for the principal
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Registers new students and maintains student database for the school (e.g. PowerSchool)
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Collects, verifies and maintains records for free/reduced lunch and completes reports as needed
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Maintains payroll and attendance records for building personnel
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Operates and troubleshoots office technology and computer equipment and request help as needed
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Purchases, with principal approval, and maintains inventory of necessary supplies for building operations including but not limited to classroom supplies. Researches best prices
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Communicates with all levels of personnel within the district and the district and maintains a professional attitude.
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Understands and applies district and school policies, procedures and rules.
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Orients and directs substitute teachers and other support personnel in the school
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Performs any and all tasks which are needed and/or requested by the principal to accomplish the functions of the school
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Works efficiently with a service-oriented attitude under stressful conditions with constant interruptions
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Modifies and adapts office procedures in response to the needs of the principal and staff
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Handles stressful situations in a calm, professional manner
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Maintains confidentiality of student, family and personnel matters at all times
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Effectively manages time and multiple responsibilities
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Sorts mail
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Maintains school checking account
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Collects all monies and paperwork submitted to the office and organizes
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Calls parents of students who miss the bus or are not picked up at the end of the day
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Collects dismissal notices from teachers
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Buzz in parents/visitors
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Provides a quiet, supervised space for students sent to the office for inappropriate behavior
