About Us
At NY One HVAC, we value efficiency, organization, and a positive team atmosphere. We are looking for a reliable, detail-oriented Secretary to keep our daily operations running smoothly and ensure our clients receive top-notch service.
Key Responsibilities
- Financial Administration: Handle light bookkeeping, including generating and issuing invoices, and processing billing inquiries.
- Scheduling & Calendar Management: Coordinate and maintain executive and team schedules, set up appointments, and manage calendar conflicts proactively.
- Document & File Management: Prepare routine correspondence, maintain digital filing systems, and keep records organized and up to date.
- General Administrative Support: Keep inventory of office supplies, assist with meeting preparations, and complete other administrative tasks as needed.
Qualifications & Skills
- Software Proficiency:
- QuickBooks: Proven experience with invoicing, billing, and basic account tracking.
- Microsoft Office Suite: Advanced proficiency in Word, Excel, and Outlook.
- Google Workspace: Strong working knowledge of Gmail, Calendar, Drive, Docs, and Sheets.
- Experience: 3 years of experience in an administrative, secretarial, or receptionist role.
- Key Traits: High attention to detail, exceptional time-management skills, and strong written and verbal communication skills.
Pay: From $30.00 per hour
Work Location: In person
