Description:
Position Overview
We are seeking a detail-oriented Payroll Coordinator to support the execution of high-volume, weekly payroll operations across a multi-state workforce. This role requires hands-on experience with Paylocity, strong proficiency in Excel, and a working knowledge of prevailing-wage payroll requirements.
This position plays a key role in ensuring payroll accuracy, maintaining compliance with federal and state regulations, and supporting a fast-paced, deadline-driven payroll function with a high level of audit readiness.
Key Responsibilities
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Process full-cycle weekly payroll accurately and on time across multiple states and entities
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Import, validate, and reconcile timekeeping and payroll data within Paylocity
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Perform payroll audits, including variance analysis, gross-to-net validation, and earnings/deduction reconciliation
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Experience using a Ticketing System to track payroll requests.
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Apply and validate prevailing wage requirements, including:
- Correct wage determinations (base rate and fringe allocations)
- Proper classification of labor categories
- Accurate tracking of hours by job and rate
- Ensure compliance with federal, state, and local payroll laws, including multi-state taxation and pay frequency requirements
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Partner with HR, Benefits, and Finance to ensure accurate and compliant payroll data
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Respond to employee inquiries related to pay, taxes, deductions, and direct deposit
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Support payroll reporting, reconciliations, and audit documentation
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Adhere to internal controls, approval workflows, and separation of duties
What Success Looks Like
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Weekly payroll processed accurately and on time
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Accurate application of multi-state tax and prevailing wage requirements
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Strong data validation using Excel to prevent payroll errors
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Minimal adjustments and timely resolution of payroll issues
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Audit-ready documentation and strong compliance outcomes
Why Join Us
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Fast-paced, high-impact payroll environment
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Opportunity to work with complex multi-state and prevailing wage payroll structures
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Collaborative partnership with HR, Benefits, and Finance
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Focus on process improvement, compliance, and operational excellence
Requirements:
Qualifications
- 2–5+ years of payroll experience, including weekly payroll processing
- Proven experience with multi-state payroll
- Hands-on experience with Paylocity strongly preferred
Correct wage determinations (base rate and fringe allocations)
o VLOOKUP/XLOOKUP
o IF formulas and nested logic
o Pivot tables and data reconciliation
o Ability to analyze large datasets and identify discrepancies
- Strong understanding of payroll laws (FLSA, taxation, wage and hour compliance)
- Experience or working knowledge of prevailing wage (Davis-Bacon and/or state-specific requirements such as CA/IL/NY/NJ)
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Preferred Qualifications
- Experience in prevailing wage or government contract payroll environments
- Experience in high-volume or multi-entity payroll environments
- Exposure to audit or SOX-controlled environments
