Office Administrator / Operations Coordinator
Slater Construction & Development, Inc.
Slater Construction & Development is a growing, family-owned general contractor specializing in high-end residential construction throughout Los Angeles. We’re looking for a highly organized, tech-savvy Office Administrator / Operations Coordinator to become an integral part of our team.
This is much more than a traditional administrative position. You’ll help manage the day-to-day operations of our projects using Buildertrend and other technology, ensuring our jobs stay organized, our clients stay informed, and nothing slips through the cracks.
Responsibilities
- Maintain and update project information in Buildertrend
- Track project progress, schedules, and deadlines
- Prepare invoices, monitor payments, and assist with billing
- Coordinate subcontractor paperwork, insurance certificates, and documentation
- Organize project files, contracts, permits, and change orders
- Enter data accurately and maintain detailed job records
- Assist with client communication and project updates
- Help troubleshoot technology issues and learn new software as we continue improving our systems
- Support estimating, purchasing, and project management teams
- Identify opportunities to improve workflows and office efficiency
- Handle general administrative duties as needed
Qualifications
- Highly organized with exceptional attention to detail
- Comfortable learning and using new technology
- Strong computer skills (Microsoft Office, Google Workspace, Adobe Acrobat)
- Experience with Buildertrend is a plus. Experience with Procore, JobTread, CoConstruct, Monday.com, or similar project management software is also highly valued.
- Excellent written and verbal communication skills
- Able to prioritize multiple projects and deadlines
- Professional, dependable, and proactive
- Construction or contracting office experience is preferred but not required
Our Office
Our office is located in a private residence in West Los Angeles, creating a comfortable, family-oriented work environment. We’re looking for someone who enjoys working in a smaller office where everyone pitches in.
You’ll also be sharing the office with:
- Our wonderful 75-year-old office manager, so patience, kindness, and professionalism are important.
- A friendly German Shepherd who considers greeting visitors part of her job description.
Pay: $45,000.00 per year
Work Location: In person
