AMS.NET is seeking a highly motivated Administrative Assistant to join its Administrative Department in the Livermore office. Ideal candidates will have 5 years’ experience in general administrative work. The Sr Admin Assistant provides overall corporate administrative support and will report directly to the Vice President of Administration.
Duties/Responsibilities
- Acts as receptionist and answers main phone line
- Receives and distributes mail
- Makes all travel arrangements
- Provides sales support for binders and bids
- Provides project management support for binders
- Orders office supplies for all buildings
- Orders office furniture for all buildings
- Orders and maintains kitchen supplies
- Monitors shredding bins for all buildings
- Monitors janitorial services for all buildings
- Maintains conference room and AMS.NET Solution Center calendars
- Completes meter readings for, printers, copiers and postage machines (supplies and maintenance)
- Writes weekly thank you letters to customers
- Manages printing for bids and marketing literature
- Maintains office supply inventory all offices
- Sets up room for all meetings and cleans up afterwards
- Provides backup for other administrative positions as needed
- Attends monthly Admin Department meeting
