Real Estate Development & Property Management Company
We are seeking a detail-oriented, highly organized Office Administrator / Accounts Receivable Coordinator to join our growing real estate development and property management team. This hybrid role combines front-office administration with accounts receivable responsibilities and plays a vital role in supporting the day-to-day operations of the company.
The ideal candidate will be a proactive self-starter with strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities. This position works closely with the accounting and leasing departments to ensure efficient office operations and accurate financial recordkeeping.
KEY RESPONSIBILITIES
Office Administration & Operations
- Answer and direct incoming phone calls and inquiries.
- Manage incoming and outgoing mail and deliveries.
- Organize and maintain both physical and electronic filing systems.
- Scan and digitize documents to maintain accurate and accessible records.
- Order and maintain office supply inventory.
- Coordinate daily lunch orders for office staff.
- Maintain company calendars, vacation schedules, and other administrative records.
- Serve as the primary liaison with external IT support providers and assist with basic technology-related issues.
- Provide administrative support to the accounting, leasing, and maintenance departments as needed.
Accounts Receivable & Accounting Support
- Record incoming tenant rent payments and apply payments to individual tenant ledgers.
- Process tenant move-outs and request security deposit releases from escrow accounts.
- Set up new residential tenants and establish escrow subaccounts.
- Generate and distribute invoices and follow up on outstanding balances.
- Monitor tenant accounts, apply payments, process adjustments, and update account information.
- Prepare and review accounts receivable aging reports and assist with collection efforts.
- Reconcile accounts and investigate payment discrepancies.
- Work closely with the leasing department to resolve billing questions and payment disputes.
- Process recurring expenses, including insurance, utilities, and other reimbursable expenses.
- Maintain accurate and up-to-date records of all accounts receivable transactions.
- Assist with month-end and year-end closing activities by providing receivable reports and supporting documentation.
- Upload, organize, scan, and file invoices, check stubs, and other accounting documents.
- Support the accounting team with ad hoc reporting and special projects.
- Ensure compliance with company policies and accounting procedures.
QUALIFICATIONS
Required Skills & Experience
- 2+ years of experience in accounts receivable, bookkeeping, office administration, or a related role.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently while collaborating effectively with a team.
- Proficiency in Microsoft Office Suite, particularly Excel and Word
- Comfortable using office equipment, including scanners, copiers, and multi-function printers.
Preferred Qualifications
- Experience in real estate development, property management, or a related industry.
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Experience with Yardi or similar property management/accounting software.
- Knowledge of accounts receivable processes and general accounting principles.
- Basic understanding of IT systems and technology support.
Benefits Include:
- Employer-paid individual health insurance
- Dental and vision insurance
- 401(k) with employer matching contribution
- Paid time off and company holidays
- Daily lunch provided
Schedule: Full-time, Monday through Friday
Location: In-office
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
