JH Kelly is looking for a positive, organized, and detail-focused Field Administrator to support our construction project teams in Reno, NV. In this role, you’ll help keep things running smoothly by providing administrative support and connecting office and field operations. You’ll handle tasks with accuracy and timeliness while helping maintain strong communication across teams. If you’re adaptable, collaborative, and enjoy working in a fast-paced environment, we’d love to hear from you. This role will begin as a contract position with the potential to transition into a permanent opportunity.
Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture.
Learn more about our story at www.jhkelly.com
Check out our job openings here: www.jhkelly.com/open-positions/
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Weekly payroll processing of timecard data to the corporate office with 100% accuracy.
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Handle all office correspondence – incoming/outgoing mail, phone messages, files, and payroll checks.
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Partner closely with project managers, superintendents, field crews, and office staff on mobilization, job tracking, subcontracts, change orders, and reports.
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Schedule and set up conference calls and project meetings.
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Verify phase codes, project numbers, and contract details are correct every time.
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Provide document control support and manage information flow.
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Run errands for the project team as needed (daily/weekly).
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Assist with new-hire onboarding paperwork for field employees.
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Keep the job site office organized, stocked with supplies, and running smoothly.
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Tackle additional tasks as they come up – no two days are exactly the same.
What You Bring
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Experience: Minimum 1 year of administrative support experience (construction industry knowledge is a big plus).
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Education: High school diploma or equivalent.
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Skills: Proficiency with Microsoft Office (intermediate Excel) and Smartsheet. Experience using Bluebeam for PDF markups and editing. Familiarity with Procore, Autodesk Construction Cloud, and/or Vista is preferred. Excellent oral and written communication.
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Mindset: Laser-focused attention to detail and data accuracy. Comfortable switching between office work and active construction environments. Proven ability to prioritize, multitask, and stay calm in a fast-paced setting. Self-starter who needs minimal supervision. Professional and courteous, even when things get hectic. Energetic, organized, and eager to take on new challenges.
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Requirements: Valid driver’s license and clean driving record.
Physical Requirements
You’ll move frequently between office trailers and active construction sites. In the office: prolonged sitting, computer work, repetitive typing, and phone use. On-site: standing/walking on uneven ground for long periods, climbing stairs, kneeling, crouching, crawling into tight spaces, and occasionally lifting up to 40 lbs. You’ll work outdoors in all weather, wear full PPE (hard hat, safety glasses, steel-toed boots, etc.), and maintain good vision/hearing for reading plans and communicating. Flexibility for occasional overtime or non-standard hours is required. Reasonable accommodations are available.
