Process the Accounts Payable Requisitions for payment of vendor invoices. Maintain records of campus utility consumption. Complete journal entries to ensure all accounts are accurate and up-to-date.
Essential Duties:
1. Process accounts payable requisitions
a. Check incoming accounts payable forms for errors before processing
b. Batch documents and enter into accounting system for payment
c. Process utility payments and maintain records of utility consumption
d. Coding of state purchasing and travel cards
2. Complete journal entries
a. Calculate indirect costs for TRIO and Upward Bound grants and complete the appropriate journal entry quarterly or as requested
b. Monthly departmental journal entries (motor pool, print shop, postage, etc.)
c. Journal entries as requested both from within our department and across campus (corrections of GL coding and/or budget codes)
Secondary Duties:
1. Address questions from vendors and campus personnel concerning vendor payments
2. Preparation of cancel and stop pay/reissue of state warrants
3. Responsible for collection of W-9 tax information from new vendors and setting up new vendors in SAP
4. Filing and other normal office procedures
5. Perform other duties as assigned by supervisor
