Summary of Job Description:
The Office Coordinator provides comprehensive administrative and operational support to the Self-Governance Department. This position is responsible for coordinating office activities, maintaining records, supporting meetings and communications, and assisting with the implementation of Tribal Self-Governance initiatives. The Office Coordinator serves as a key point of contact for Tribal departments, federal agencies, community members, and other stakeholders while ensuring the efficient and confidential operation of the department.
Minimum Requirements:
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Knowledge of office administration principles and practices
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Understanding of Tribal sovereignty, self-governance and Native American governmental structures preferred
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Experience maintaining confidential records, databases, spreadsheets, and electronic filing systems; knowledge of records management and document retention practices with the ability to handle sensitive information discreetly
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Experience maintaining confidential records, databases, spreadsheets, and electronic filing systems with a high degree of accuracy, along with strong knowledge of records management and document retention practices, and the ability to handle sensitive information with the utmost confidentiality and discretion
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Strong organizational, time management, and multitasking skills in a fast-paced environment
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Excellent written and verbal communication skills including group presentations
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software
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Ability to prepare reports, meeting agendas, and correspondence professionallyDemonstrated ability of strong problem-solving and decision-making skills
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Ability to work independently and collaboratively
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Ability to interpret and apply policies, procedures, and regulations
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Ability to adapt to changing technologies and office systems
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Experience coordinating meetings, events, and logistical arrangements
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Demonstrated experience preparing reports, correspondence, presentations, and other business documents
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Experience processing purchase orders, invoices, budget tracking, vendor coordination, or other financial and procurement-related activities
Education, Experience and Training:
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Associate’s degree in business administration, public administration, office management, or a related field
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Minimum of three (3) years of office management or administrative experience, preferably in coordination of community, cultural, or non-profit environment
~OR~
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High school diploma or equivalent
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Minimum of five (5) years of office management or administrative experience, preferably in coordination of community, cultural, or non-profit environment
~AND~
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Experience in federal procurement processes, managing federal deadlines, and administering grants from pre-award through closeout, including financial tracking, reporting, and stakeholder coordination
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Experience working with grant management software required; familiarity with AmpliFund/Euna Solutions strongly preferred
Additional Requirements:
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This position is primarily an on-site position
The Mohegan Tribal Government is committed to Native American Preference and is an Equal Opportunity Employer.
