Election Specialist I - Election Specialist II-160496

Adams County Colorado -
Brighton, CO

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Job Details

Full-time
$45,972.16 - $68,222.68 a year
6 days ago

Benefits

Tuition reimbursement
Vision insurance
Life insurance

Qualifications

Computer literacy
In-person customer service
Employee relationship building
Clerical experience

Full Job Description

What Success Looks Like In This Job

The Clerk & Recorder's Office exists to support and educate our community through prioritizing trust, inclusion, accuracy and continuous improvement.

The Department has elected to consider a range of experience for this vacancy. A candidates' qualifications will determine the level at which they are hired.

Election Specialist I - $45,972.160 - $64,361.020

This role is an entry-level position in Elections. This position may assist in recruiting and maintaining temporary election workers, ballot processing areas including Agilis, Signature Verification, Ballot Prep and Health Care Facility (HCF) program and VSPC. Assists with Data entry including registering voters, updating voter records, performing voter record maintenance, and providing information regarding voting and voter registration. This position requires attention to detail, a professional demeanor, and the ability to maintain confidentiality.

Election Specialist II - $48,730.490 - $68,222.680
This is a mid-level position that consistently meets or exceeds the expectations of an Election Specialist I. This position will demonstrate attention to detail, a professional demeanor, and the ability to maintain confidentiality. Providing information regarding voting and voter registration through phone and digital communication. Assists in voter merge, processing notices, mail, answering the phone, online communication as well as election-specific tasks surrounding UOCAVA and Health Care Facilities. Has the ability to use reference materials such as Title 1 or SOS rule to obtain information and properly apply that information.

Examples of Duties for Success

Election Specialist I

May assist with all aspects of the ballot processing programs.
May assist with the Heath Care Facilities program.
May assist with Voter Service and Polling Centers
Ability to acquire and maintain technical working knowledge of relevant federal and state laws, Secretary of State rules, regulations, policies, standards, and/or procedures.
Registers eligible voters in Adams County
Processes mail, voter correspondence, notices, and voter registration forms
Provides program support to manager in assigned area
Cross-trains on additional processes and technology to provide redundancy support for additional roles
Assists with office related tasks as necessary or as instructed.
Maintain positive professional relationships with vendors and business partners.
Maintains basic level of training, certification, and education relating to election administration.
Provides assistance in other areas of the Clerk and Recorder's Office as needed.
Performs other related duties as required.

Election Specialist II

Registers eligible voters in Adams County
Processing mail, voter correspondence, notices, and voter registration forms
Completes monthly list maintenance
Maintain confidentiality of personally identifiable information within protected documents per Colorado statute
Utilizes knowledge of election regulations and procedures or refers to statutes in order to disseminate information. May interpret broad policies to fit specific problems.
Provide outstanding customer service in person, over the phone, and online communication
Creates, revises, and maintains standard operating procedures
Provides program support to manager in assigned area.
Assists in the training of new Election Specialist I and temporary staff.
Complete secretary of state required training. Assist with voter merge.
Responsible for processing and maintaining UOCAVA registrations.
Assist with Health Care Facility program.
Provides assistance in other areas of the Clerk and Recorder's Office as needed
Cross-trains on additional processes and technology to provide redundancy support for additional roles
Performs other duties as required.

Qualifications for Success

Election Specialist I

General knowledge of election administration processes and procedures.
Knowledge of data entry and ability to accurately meet data entry standards
Basic computer skills, including Excel, Word, Outlook, etc.
Ability to easily adapt to changing work environment
Ability to become a Colorado Certified Election Official through the Secretary of State’s office within one (1) year and fulfill continuing education requirements to maintain Colorado Election Official Certification
Ability to learn SCORE and understand additional technology that assists in the election process
Demonstrates professionalism in handling angry or upset individuals on the telephone, in person, or through digital communication
Ability to perform strenuous work such as loading, unloading, and lifting heavy objects.
Ability to prepare a variety of routine correspondence, forms, and reports.
Ability to work extended hours, as needed, during election cycles. Position will require greater than 40 hours/week during election cycles.
Understands urgency and sets priorities appropriately.
Ability to meet all statutory and workflow deadlines in order to successfully complete elections.
Successfully handles multiple demands with short time frames.
Sets goals and manages time efficiently.
Ability to understand and follow oral and written instructions.
Ability to communicate clearly and concisely, both orally and in writing.
Establishes, maintains, and fosters positive and harmonious working relationships with those contacted in the course of work.
Ability to exercise attention to detail in performing assigned tasks.
Ability to exercise tact and discretion in handling confidential information.
Models Clerk and Recorder Purpose, Norms, and Values.
work

Election Specialist II

Advanced knowledge of data entry and ability to accurately meet data entry standards.
Knowledge of interpersonal communication skills and ability to establish effective working relationships with County staff, officials, and the general public
Knowledge of or ability to learn Federal Election Laws, Colorado Revised Statutes, Secretary of State Rules, best practices and local government laws and other regulations affecting elections
Ensures election process security, integrity, and compliance within federal election laws as well as state election laws and rules
Fulfill continuing education requirements to maintain Colorado Election Official Certification
Understand and models Adams County Norms and Values
General knowledge of local government organization and office locations
Ability to operate standard office equipment such as copiers, printers and scanners, telephone systems, and windows based personal computers
Knowledge of Clerk and Recorder's policies and procedures
Ability to work in a deadline driven environment
Ability to work with other government offices and entities, political parties
Demonstrates professionalism in handling angry or upset individuals on the telephone, in person, or through digital communication with minimal support
Ability to work extended hours as needed during the election cycle, including weekends and holidays
Ability to communicate clearly and concisely, both orally and in writing
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work

More Qualifications for Success

Election Specialist I

Experience:
- One (1) year of job experience that includes general clerical work and customer service is required
- Experience in data entry and computer operations is preferred, but not required
Education and Training: High school diploma or GED equivalent.
License or Certificate:
- Ability to become deputized.
- Possession of, or the ability to obtain, a valid Colorado Driver's License, state mandated auto insurance, and own transportation are required.
Background Check: Must pass a criminal background check.
Other: Must be registered to vote in Colorado.

Election Specialist II

Experience:
- Minimum of one (1) year of experience as an Election Specialist I or with election processes, and
- Minimum of two (2) year of job experience that includes general clerical work and customer service is required.
License or Certificate:
- Ability to become deputized
- Reliable transportation required
- Must be a Colorado Certified Election Official or ability to obtain within 1 year of hire.
- Voter Registration: Must be registered to vote in Colorado
Background Check: Must pass a criminal background check annually. An MVR background check will be run before hiring in the event that you may have to drive a county vehicle.
Special Requirements Essential duties require the following physical abilities and work environment:
- Ability to stoop, stand, sit for extended periods, and reach overhead and push, pull or handle objects weighing 25 pounds or less.
- Work is performed primarily in an office environment.
- Work atmosphere may be noisy and hectic due to contact with general public in person and on the telephone.

Adams County and the 17th Judicial District Attorney's Office complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.

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What Success Looks Like In This Job

Examples of Duties for Success

Qualifications for Success

More Qualifications for Success

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