The Construction Office Administrator provides administrative support to project managers, superintendents, and field teams throughout all phases of construction projects. This is a full-time onsite position, with competitive pay and comprehensive benefits.
Essential Duties and Responsibilities:
- Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects.
- Compile employee timesheets and enter daily production data in Vista Viewpoint software.
- Process weekly payroll and certified payroll reports for prevailing wage projects.
- Assist with job cost and budget tracking.
- Invoice coding and processing.
- Prepare customer billing.
- Assist with collection efforts.
- Aid estimating team with potential bid opportunities and bid preparation
- Assist Human Resources with hiring and orientation process.
- Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software.
- Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals.
- Prepare reports, spreadsheets, and documentation
- Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.
Requirements:
- High school diploma or GED required.
- 3–4 years of experience in construction administration, project coordination, or related roles
- Must have knowledge and experience with public works/Davis Bacon wages, certified payroll reporting. Priority interview status for applicants with this experience.
- Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R).
- Proficient with computers and mobile devices (iPhone and iPad), knowledge of Microsoft Outlook, Word and Excel, internet browsers and Windows.
- LCP Tracker, eMARS, Vista Viewpoint software desired.
- Team player with self-confidence and professional presence.
- High degree of maturity and business judgment.
- Display a professional and courteous attitude to co-workers, supervisors and the general public at all times.
- Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines.
- Reliable and punctual attendance.
- Ability to administer several tasks independently and concurrently.
- Ability to assess and prioritize multiple tasks, projects, and demands
- Strong customer service and interpersonal skills.
- Proficient verbal and written communication skills.
- Ability to maintain confidentiality at all times.
- Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
- Display a professional and courteous attitude to co-workers, supervisors and the general public at all times
- Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines.
- Reliable and punctual attendance.
- Employment is contingent upon successful completion of a background check and drug screening in compliance with federal, state, and local laws. Candidate consent will be obtained prior to the screening process.
- We E-Verify. We will provide the Federal Government with information from your Form I-9 to verify you are legal for employment in the United States.
Pay: From $29.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
