Overview
We are seeking a proactive and organized Office Assistant with light bookkeeping experience to join our dynamic team. This role offers an exciting opportunity to contribute to efficient office operations while supporting basic financial tasks. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You may be the first point of contact for visitors and callers, manage administrative duties, and assist with light bookkeeping responsibilities to ensure smooth daily operations. This paid position is perfect for someone eager to grow their office management skills in a supportive environment.
Responsibilities
- Greet visitors and manage front desk duties with professionalism and friendly demeanor
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry and record keeping using Microsoft Office and QuickBooks
- Assist with light bookkeeping tasks such as invoicing, expense tracking, and bank reconciliations
- Support office management activities including supply inventory, filing, proofreading documents, and general clerical tasks
- Provide excellent customer support by addressing inquiries via phone or email with clear communication and positive attitude
- Handle administrative responsibilities efficiently using strong organizational skills and time management techniques
Qualifications
- Prior office experience or clerical background demonstrating familiarity with administrative tasks
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette and customer service skills; bilingual abilities are a plus
- Computer literacy including data entry, proofreading, and document management
- Knowledge of multi-line phone systems and front desk operations
- Personal assistant or office management experience is advantageous but not required
- Ability to type accurately at a good speed while maintaining attention to detail
Join us to be part of a vibrant team where your contributions directly impact our daily success! We value energetic individuals who thrive in a fast-paced environment and are eager to develop their administrative expertise. This paid role offers a fantastic chance to gain comprehensive office management experience while supporting a collaborative workplace culture.
Pay: $16.00 - $18.00 per hour
Work Location: In person
