Job Summary
We are seeking a highly organized and proactive Personal Assistant or Medical Consultant to support our team in an office-based setting. The ideal candidate will be detail-oriented, flexible, and capable of managing a wide range of administrative responsibilities. This role primarily includes office support, coordination of daily operations, electronic documentation, scheduling, and computer-based tasks. The position may also involve professional communication with patients via phone and electronic correspondence, requiring excellent interpersonal skills and a high level of discretion. Strong organizational abilities, professionalism, and the capacity to handle confidential information are essential for success in this role..
Responsibilities
- Provide comprehensive administrative support to ensure efficient daily office operations.
- Maintain an organized and professional office environment, including digital and physical filing systems.
- Utilize Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) for document management, scheduling, and team collaboration.
- Answer and manage incoming calls using a multi-line phone system with professional phone etiquette.
- Communicate with patients and clients to schedule appointments, address inquiries, relay information, and resolve concerns in a timely and courteous manner.
- Perform clerical duties including data entry, typing, scanning, filing, record maintenance, and inventory management of office supplies.
- Assist with electronic documentation and ensure accuracy and confidentiality of sensitive information.
Experience & Qualifications
- Proven experience in an administrative, medical office, or personal assistant role.
- Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks efficiently in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive, Gmail, Calendar).
- Excellent attention to detail with strong typing, data entry, and documentation skills.
- Experience handling multi-line phone systems and providing professional customer service, including patient communication.
- Ability to maintain strict confidentiality and exercise discretion when handling sensitive or protected information.
- Strong written and verbal communication skills with a professional and courteous demeanor.
Join our team as a Personal Assistant/Medical Consultant and become an integral part of our operations, providing essential support across both professional and personal domains. We're looking for someone dependable, resourceful, and ready to take initiative in a dynamic environment.
Job Type: Full-time
Pay: From $18.00 per hour
Ability to Commute:
- South Ogden, UT 84405 (Required)
Work Location: In person
