JOB RESPONSIBILITIES
Front Desk & Reception
● Serve as the first point of contact for visitors, customers, and vendors
● Answer and direct incoming calls and emails
● Manage incoming and outgoing mail, packages, and deliveries (non-service)
● Maintain a professional and welcoming front office environment
Office Management
● Oversee daily office operations and administrative processes
● Manage office supplies, equipment, and related vendor relationships
● Coordinate facility needs (maintenance, cleaning, lawncare, etc.)
● Support onboarding logistics for new employees (workspace setup, materials, IT, etc.)
● Facilitate IT related matters
Administrative Support
● Provide general administrative support to leadership and team members
● Assist with scheduling meetings, travel arrangements, and internal communications
● Maintain organized records and documentation
● Support management in marketing efforts (advertising, promotions, tradeshows)
● Facilitate process flow (SOP) throughout all departments
Sales / Service Support
● Support quoting for the sales department (assigned sales staff) and service department (backup)
● Assist with order processing and documentation
● Facilitate customer inquiries
REQUIRED QUALIFICATIONS
● 5+ years of experience in office administration, receptionist, or similar role
● Strong organizational and multitasking skills
● Excellent written and verbal communication and people skills
● A collaborator with the independence to grow into this role
● Reliable, detail-oriented, and solutions-focused
● Initiative-taking with a strong sense of ownership and accountability
● Professional and customer-oriented demeanor
Job Type: Full-time
Pay: $45,000.00 - $49,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
Experience:
- Administrative: 3 years (Preferred)
Work Location: In person
