Job Overview
We are seeking a dynamic and highly organized Office Manager/APAR to oversee daily office tasks. This vital role involves overseeing daily office functions, managing vendor relationships, coordinating schedules, and ensuring smooth communication with subhaulers and clients. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a detail oriented work ethic. Your leadership will empower our team to thrive while maintaining confidentiality and delivering outstanding service to clients and staff alike.
Duties
- Handle daily incoming calls from subhaulers and clients
- Manage email communications with subhaulers and clients
- Generate invoices using Quickbooks
- Review invoices for errors and issue corrections as needed
- Process incoming payments and prepare outgoing payments using Quickbooks
- Generate and review statements
- Collections of past due payments
- Utilize Excel to generate reports as needed
- Review daily dispatch
- Process weekly payroll using ADP
- Aid in the hiring process using Indeed
- Maintain office supplies and cleanliness
Qualifications
- Ability to utilize Quickbooks (Required)
- Familiarity with Microsoft Excel, Word and Adobe
- Ability to use Outlook
- Prior experience using ADP is a plus
- General confidence with basic math
- Detail oriented and able to catch errors or mistakes
- Friendly customer service
- Professional email communications
- Knowledge of CA Labor Laws and Payroll Processes
- Knowledge of DOT requirements is a plus
- Spanish speaking is a plus
Join us in creating an energetic workplace where efficiency meets excellence! This role offers the opportunity to develop your leadership skills while supporting a vibrant team dedicated to success. We value proactive individuals who thrive on organization, communication, and making a positive impact every day.
Pay: $21.00 - $23.00 per hour
Benefits:
Work Location: In person
