Administrative Assistant - Bethany Community School
Location: Summerfield, NC
Job Type: Full-Time
FLSA Status: Non-Exempt
Reports To: Director of Academics and Student Affairs
About Bethany Community School
Bethany Community School is a public charter school serving grades 6–12 in Summerfield, North Carolina. Our mission is to be the premier school of choice where academic rigor and character excellence are standards that cultivate college-ready learners and strengthen community.
Position Summary
Bethany Community School is seeking a professional, organized, and welcoming Administrative Assistant to support the daily operations of the school office. The Administrative Assistant serves as the first point of contact for students, families, staff, and visitors while providing essential clerical and administrative support to ensure a positive, efficient, and student-centered environment.
Qualifications Required
- High school diploma or equivalent
- Prior experience in an administrative, clerical, or front-office role
- Strong organizational, communication, and technology skills
- Commitment to the mission and values of Bethany Community School
Preferred
- Associate's or Bachelor's degree in Business, Office Administration, or a related field
- Previous experience in a school or educational setting
Responsibilities
- Serve as the first point of contact for students, families, staff, and visitors; greet and assist professionally
- Answer and route phone calls, emails, and inquiries in a courteous and timely manner
- Maintain front office operations, including visitor sign-in procedures and safety protocols
- Assist with student attendance, tardy logs, and daily office records
- Support school administration with filing, copying, scanning, data entry, and other clerical tasks
- Prepare, distribute, and track school communications, forms, and announcements
- Maintain accurate student and staff records in compliance with confidentiality requirements (FERPA)
- Assist with scheduling meetings, appointments, and school events
- Support enrollment, withdrawal, and records requests as directed
- Order and maintain office supplies and manage inventory
- Assist with substitute coverage coordination and staff sign-in/out procedures
- Monitor office flow to ensure a calm, safe, and organized environment
- Assist students with basic needs, including passes, late arrivals, and early dismissals
- Collaborate with administrators, teachers, and support staff to support daily school operations
- Perform additional duties as assigned
What You'll Bring
- A strong work ethic and personal values aligned with the mission and vision of Bethany Community School
- Excellent written and verbal communication skills
- Ability to build positive relationships with students, families, colleagues, and community members
- Strong organizational and technology skills
- Ability to prioritize tasks and manage multiple responsibilities effectively
- Resourcefulness, professionalism, and attention to detail
- Ability to work independently and collaboratively within a team environment
Physical Requirements
This position is primarily a sedentary office role and may require:
- Sitting, standing, and walking throughout the workday
- Frequent use of computers and office equipment
- Typing, filing, reaching, and handling documents
- Occasional lifting and moving of materials up to 20 pounds, with a maximum lifting requirement of 50 pounds
- Effective verbal communication and hearing abilities
- Close visual acuity for computer work, data entry, and document review
Why Join Bethany Community School?
- Supportive and collaborative school community
- Opportunity to make a meaningful impact on students and families
- Mission-driven environment focused on academic excellence and character development
- Professional and welcoming workplace culture
To Apply: Interested candidates should submit their application, resume, and any required supporting documents through Indeed or the school's employment portal.
Bethany Community School is an Equal Opportunity Employer.
Work Location: In person
