Overview
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face of our organization. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional client interactions. The ideal candidate will bring energy, professionalism, and a proactive attitude to manage office tasks efficiently while providing outstanding customer service. Your bilingual skills, office management expertise, and strong computer literacy will help create a positive environment for clients and team members alike.
Duties
- Manage multi-line phone systems, answer inquiries promptly, and practice excellent phone etiquette to ensure clear communication
- Handle incoming and outgoing correspondence, including emails, mail, and courier services with accuracy and timeliness
- Maintain organized filing systems, perform data entry, and ensure all documents are proofread for accuracy
- Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
- Assist with bookkeeping duties using QuickBooks or similar software to process invoices, track expenses, and support basic bookkeeping needs
- Prepare Word processing documents, reports, and presentations using Microsoft Office and Google Workspace tools
Experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Strong customer service skills with experience supporting clients via phone or in person
- Experience with data entry, proofreading documents, filing systems, and basic bookkeeping (QuickBooks preferred)
- Personal assistant or office management experience is a plus for handling calendar management and administrative support tasks
Join us as a Secretary to be an essential part of our team! We value your expertise in office management, customer service, and technical proficiency—making every day productive and engaging.
Pay: $17.00 - $22.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Referral program
People with a criminal record are encouraged to apply
Work Location: On the road
