JOB SUMMARY: The Production Manager is responsible for coordinating the operational and administrative needs of Wilmette Children’s Theater theatrical productions, including auditions, rehearsals, technical rehearsals, performances, volunteers, and production logistics. Working in collaboration with the production team, the Production Manager helps ensure productions are organized, safe, and successful from auditions through post-show activities. This position is compensated as a flat stipend per production, based on an anticipated average of around 50 hours per show, but varying per production schedule. This is a PT 3 position, with the benefits listed below.
SUPERVISORY DUTIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Auditions
Coordinate with the director, music director, and choreographer to organize audition needs
Update the season information sheet and audition forms as needed
Send emails with audition times and information to each participant as they register
Answer any email questions as needed
Manage the audition table and collect audition forms on the day of auditions
Callbacks
Organize callback materials from director and music director (and choreographer if the show has specific dance needs) and ensure there are enough printed materials for all participants
Create a schedule for the callbacks and email all actors who are called back with the information needed and callback materials
Email actors who are not called back that they are still under consideration for the show
Casting
Attend the casting conversation following callbacks
With the Director, help ensure every called-back actor has a speaking role of some sort
Ensure the ensembles are divided to best suit the needs of the show as guided by the choreographer and the music director
Pre-Production
Update the parent manual as needed
Organize, handle communication for, and run the production kick-off parent meeting
Ensure there are enough scripts for all actors
Ensure everyone has their contracts and anything else they may need
Ensure stage management team knows all emergency protocols and is able to manage them if they should arise, including Missing Child, Active Intruder, Severe Weather, and Fire
Rehearsal
Answer any questions from the team as they arise
Coordinate with Performing Arts Coordinator on purchasing and room reservations
Run all production meetings
Tech
Attend all tech rehearsals
Help the stage manager run the tech as needed
Help manage behavioral needs as they arise
Run end of day production meetings
Ensure the space is clean and set up for tech each day including backstage and in the house
Manage parent volunteers, including sign-up management, posting descriptions of each position, and email communication with volunteers and cast party planners
During the Run
Coordinate with Performing Arts Coordinator and/or CFA Supervisor on any repairs or replacements as needed
Manage parent volunteers, including training and emergency protocols
Coordinate with Performing Arts Coordinator and/or CFA Supervisor on cast party needs
Post Show
Answer any questions from production staff on strike responsibilities and ensure strikes are completed in a timely manner, coordinating with the CFA Supervisor as needed
Directly support any strikes as needed
Send out the photos and video link to parents when received from the Performing Arts Coordinator
Other Duties
Actively uphold and contribute to the Wilmette Park District's Comprehensive and Strategic Plan, including its Guiding Principles and Strategic Priorities.
Actively contribute to the Park District's sustainability goals.
SAFETY RESPONSIBILITIES:
Actively support the safety program that will effectively control and reduce accidents.
Obey the safety rules, regulations, and procedures established by the Wilmette Park District safety program that are pertinent to the activities conducted by the department.
Become familiar with and follow safety procedures of the Wilmette Park District, including, but not limited to, fire, severe weather, and evacuation procedures.
Promptly report all unsafe actions, practices, or conditions observed to the immediate supervisor, or Human Resources/Risk Management division.
Attend and participate in required safety training.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
CERTIFICATIONS, LICENSES, REGISTRATIONS:
PHYSICAL DEMANDS/WORK ENVIRONMENT:
Frequently required to stoop, kneel, crouch, or crawl
Regularly required to talk or hear, feel, and reach with hands and arms
Frequently required to stand, walk, climb, or balance, and push/pull objects
Regularly lift and/or move up to 20 pounds. Occasionally lift and/or move up to 40 pounds
Noise level in the work environment is usually moderate to high
HOURS:
This position is compensated as a flat stipend per production, based on an anticipated average of around 50 hours per show, but varying per production schedule
In addition to flexible and/or remote hours for organization, clerical tasks, and online production meetings, the following production events include required in-person responsibilities:
Auditions: 1 Saturday per production, generally 4 hours or less
Callbacks & Casting Meeting: 1 weekday evening per production, generally 3 hours or less
Parent Meeting: 1 weekday evening per production, generally 30 minutes
Tech Week: Generally 5-9 PM Monday-Thursday the week of Opening Night
Performances: Two consecutive weekends; Friday evenings & Saturday/Sunday daytime
EMPLOYEE BENEFIT
PT3: 600- or less HOURS*
POOL & BEACH MEMBERSHIP
X
X
GOLF MEMBERSHIP UNLIMITED PLAY
GOLF MEMBERSHIP OFF PEAK LIMITED PLAY
25% OFF RESIDENT RATE
25% OFF RESIDENT RATE
TENNIS MEMBERSHIP
25% OFF RESIDENT RATE
25% OFF RESIDENT RATE
FITNESS MEMBERSHIP
X
25% OFF RESIDENT RATE
RECREATIONAL PROGRAM CLASSES,
GROUP LESSONS AT ANY PARK OR FACILITY,
ICE PRIVATE LESSON RENTAL & FACILITY RENTAL
25% OFF RESIDENT RATE
25% OFF RESIDENT RATE
GOLF/TENNIS PRO SHOP DISCOUNT
COST + 15%
