Job Title: Sr Administrative Assistant
This is an in-office position located in the WoodmenLife Tower in Downtown Omaha.
WoodmenLife is looking to hire a Sr Administrative Assistant to join our team!
The Sr. Administrative Assistant-Sales Managers position contributes directly to sales effectiveness by enabling Sales Managers to focus on strategic initiatives, field engagement, business growth, and organizational goals while ensuring administrative, operational, and communication activities are executed efficiently and professionally.
WoodmenLife is one of the best places to work in Omaha, with more than 135 years of service rooted in purpose and community. Since 1890, WoodmenLife has been dedicated to helping hardworking Americans secure their families’ financial futures and leave a lasting legacy. As a purpose driven, not for profit life insurance company, our commitment is to our members and the communities they call home.
As a member of the WoodmenLife family, you’ll join others who share a commitment to family, community, and country. We offer a comprehensive benefits package including health, dental, vision, 401(k), life insurance, and more. Apply today to learn more!
We are looking for someone to:
- Provides administrative and operational support to Sales Managers and Home Office Sales Leadership.
- Serves as a resource regarding departmental policies, procedures, systems, and processes for associates and business partners.
- Organizes, prepares, and maintains reports, presentations, correspondence, spreadsheets, dashboards, and other business documents utilizing various office technologies and software applications.
- Coordinates recurring and ad hoc sales reports, ensuring information is accurate and distributed in a timely manner.
- Maintains calendars for Sales Managers, schedules meetings, and coordinates meeting logistics, agendas, materials, and follow-up activities.
- Coordinates travel arrangements and prepares expense reports in accordance with company policies.
- Facilitates communication between Sales Management, field leadership, agents, Home Office departments, and external business partners.
- Screens telephone calls, emails, correspondence, and meeting requests, responding independently when appropriate and escalating matters as needed.
- Composes and prepares correspondence, communications, meeting summaries, and presentation materials from general direction.
- Organizes and maintains files, records, meeting notes, project documentation, and other departmental information.
- Tracks action items, projects, and strategic initiatives to ensure timely completion and follow-up.
- Assists with planning and coordination of sales meetings, leadership meetings, training events, conferences, recognition programs, and special events.
- Supports the preparation and distribution of sales communications, announcements, newsletters, and departmental updates.
- Coordinates workflow between Sales Management and internal departments to ensure timely processing of requests, reports, approvals, and initiatives.
- Maintains confidentiality of sensitive business information and exercises sound judgment in handling matters of importance.
- Identifies opportunities to improve administrative processes, communication flow, and team efficiency.
- Provides support for special projects and other duties as assigned.
We need someone who has:
- High school diploma or equivalent experience required.
- Excellent organizational, planning, and time-management skills.
- Strong verbal and written communication skills with the ability to interact professionally at all organizational levels.
- Advanced proficiency with Microsoft Office applications including Co-Pilot and various AI applications, Outlook, Word, Excel, PowerPoint, and Teams.
- Strong analytical and reporting support skills.
- Ability to prioritize multiple assignments and meet deadlines with minimal supervision.
- Demonstrated attention to detail and commitment to accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Strong customer service mindset and collaborative approach to supporting internal stakeholders.
- Ability to adapt to changing priorities and work effectively in a dynamic sales environment.
If you're ready to make an impact in your community, we’d love to hear from you. Apply today!
As part of WoodmenLife’s employment process, candidates will be required to complete a criminal background check, credit check (when required for position), fingerprint check (when required for position), drug screen and reference checks. Any offer of employment will be contingent upon successfully passing the above.
WoodmenLife is welcoming to all regardless of background and beliefs. WoodmenLife respects every associate’s unique perspective and contribution. We are committed to creating an environment that values differences, and creates opportunities for growth, leadership and service. This commitment includes providing equal opportunity in recruitment, employment and promotion, training and community outreach. WoodmenLife is also dedicated to strengthening the communities in which its employees live.
APPLICANTS WITH DISABILITIES SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT THE TIME OF APPLICATION IF SPECIAL ACCOMMODATIONS ARE NEEDED.
Woodmen of the World Life Insurance Society (WoodmenLife) is an equal opportunity employer.
