Overview:
RoviSys at a Glance
RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction.
We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers.
Responsibilities:
About the Opportunity
A successful administrative assistant candidate should possess the following skills, experience, and responsibilities:
- Scheduling appointments and maintaining calendars
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Coordinating travel arrangements and booking accommodations
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Performing general clerical duties, such as photocopying, scanning, and faxing
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Assisting with the preparation of presentations, reports, and other documents
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Maintaining office supplies and inventory
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Providing support to other departments and team members as needed.
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General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
- Organize company lunches to be brought to the office/Site
- Mail, Shipping and Receiving
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Data entry and record-keeping
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Helping with creating, submitting, and receiving purchase orders
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Performing office safety check
- Greeting all customers/guests who visit the office
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Maintaining Administrative Binder (includes documenting all new tasks created)
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Support Project Manager with project Invoicing submission
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Filing and organizing documents. Document submission to General contractor
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Coordinate Employee site access
Qualifications:
- High School Diploma
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Must have prior administrative experience at least 2+ years.
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Excellent written and verbal communication skills.
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Strong organizational and time management skills
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Attention to detail and excellent ability to multitask with the ability to prioritize.
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Ability to handle confidential and sensitive information with discretion
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Proficiency in Microsoft Office suite and other office software
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Excellent customer service skills
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Ability to work independently and in a team environment.
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Strong problem-solving and decision-making skills
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Prior experience in administrative support, preferably in a corporate or office environment
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Experience in managing calendars and scheduling appointments.
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Experience in handling phone calls, emails, and other correspondence
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Knowledge of office equipment, including printers, scanners, and copiers
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Familiarity with filing and record-keeping systems
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Must be dependable, able to follow instructions, respond to management direction.
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Able to lift parcels up to 50lbs.
Compensation & Benefits Highlights:
Competitive Hourly Rate: $20-25hr, depending on experience
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Full Benefits Package: Medical, dental, and vision coverage
Retirement Ready: 401(k) with company match
Time Off: Generous PTO which includes vacation, holidays, and unlimited personal time
Grow With Us: Ongoing training, certifications, and professional development suppo
