About Digital Carpenters
Digital Carpenters is a data center owner-operator and managed services company with a portfolio spanning on-grid and off-grid facilities across Texas. We own and operate our own sites and provide full-service operational management for institutional clients, combining boots-on-the-ground execution with purpose-built software and infrastructure expertise. Our facilities primarily serve Bitcoin mining and high-density compute clients.
We are a lean, technically driven team that holds our operations to a high standard across every site we touch. We are growing across all three segments of our business: owned sites, managed services, and software. This role supports the back-office infrastructure that keeps that growth organized.
The Role
This is a remote administrative and finance role working alongside executive team members. The Coordinator will be responsible for the business operations functions that keep our organization running smoothly: accurate books, timely vendor payments, well-managed procurement, and a consistent onboarding experience for new team members.
The role spans a deliberately broad scope. On any given day, you may be coding bills in QuickBooks, processing payroll in Gusto, coordinating travel, or setting up a new hire across our operational platforms. We are looking for a professional who brings sound judgment and strong organizational habits to varied work, and who relies on AI tools as a core part of their workflow to research, draft, troubleshoot, and operate efficiently across a broad scope without requiring constant direction.
This is a full-time role with a consistent core workload and varied projects around it, well-suited to a self-directed professional. It offers direct exposure to the leadership and operations of a growing data center company.
Responsibilities
Accounts Payable & Receivable
- Process vendor invoices and manage payment runs
- Enter and code bills in QuickBooks Online with correct accounts, projects, and customer tags
- Track receivables and follow up on outstanding balances as needed
- Coordinate with our PEO to maintain organized digital records for all financial documents
Expense & Transaction Management
- Collect, review, and process expense reports and receipts from the field team
- Coordinate with our PEO to categorize all transactions by account, project, and customer in QBO
Payroll
- Run semi-monthly payroll in Gusto for employees and contractors
- Collect and verify timesheets; apply correct pay rates and overtime as applicable
- Manage routine payroll questions and adjustments independently
Vendor & Procurement Management
- Manage vendor accounts and relationships across key suppliers
- Purchase supplies and materials against approved purchase orders
- Track open POs through delivery and close
Onboarding & People Admin
- Set up new hires in Gusto, Google Workspace, Slack, Asana, and relevant operational platforms
- Coordinate with our PEO on benefits enrollment and HR documentation
- Manage the onboarding checklist from offer acceptance through day one
Travel & Events
- Assist with logistics for a small number of industry conferences per year
- Book hotels, flights, and rental vehicles for team travel as needed
General Administration
- Serve as the day-to-day liaison with our PEO
- Maintain organized filing systems for contracts, invoices, and operational documents
- Support the executive team with administrative tasks and ad hoc projects as needed
Requirements
- 3+ years of experience in an operations, finance administration, or office management role
- Proficiency with QuickBooks Online (AP/AR, bill entry, and transaction coding)
- Experience running payroll in Gusto, including contractor pay
- Demonstrated ability to work independently, prioritize effectively, and see tasks through to completion
- Fluency with AI tools (Claude, ChatGPT, etc.), not just familiarity; you actively use AI to research, draft, troubleshoot, and automate your work
- Strong written communication skills; clear, professional, and concise
- Proficient with Google Workspace, Slack, and Asana
- U.S.-based and authorized to work in the United States
Preferred
- Experience working with a Professional Employer Organization (PEO)
- Background supporting field operations, construction, energy, or industrial environments
- Familiarity with multi-entity or multi-site business structures
Who Will Thrive Here
This role is best suited to a self-directed professional who takes ownership of their responsibilities and approaches unfamiliar situations with resourcefulness rather than hesitation. You are comfortable operating with limited oversight, communicate proactively, and follow tasks through to resolution without needing frequent check-ins.
Digital Carpenters is a lean organization where individual contributions have meaningful impact. We are looking for someone who values that environment and is motivated by the opportunity to grow alongside a company doing serious work in a dynamic industry.
Benefits
- 401(k)
- Health, dental, and vision insurance
- Fully remote with a flexible schedule
- Direct visibility into the leadership and operations of a growing data center company
Digital Carpenters Operating LLC is an equal opportunity employer.
Pay: $60,000.00 - $70,000.00 per year
Work Location: Remote
