Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills to serve as the first point of contact for clients and visitors alike. This paid position offers an exciting opportunity to contribute to a thriving business environment while honing your administrative and financial skills.
Responsibilities
- Manage daily bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records through diligent data entry and spreadsheet management
- Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls professionally with proper phone etiquette
- Support office management by organizing files, managing calendars, scheduling appointments, and coordinating meetings
- Assist with client communication and customer support via phone, email, and in person
- Prepare correspondence, reports, and documents using Microsoft Office applications including Word and Excel
- Ensure office supplies are stocked and maintained; oversee filing systems for easy retrieval of documents
Experience
- Proven clerical experience in an office setting with strong organizational skills
- Familiarity with QuickBooks or similar accounting software is highly preferred
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills
- Previous experience managing multi-line phone systems and front desk responsibilities
- Bilingual ability is a plus to effectively communicate with diverse clients and team members
- Strong time management skills with the ability to prioritize tasks efficiently
- Personal assistant or office management experience is advantageous but not required; training will be provided for specific software tools
Join us to be part of a vibrant team where your organizational talents and technical proficiency will make a real impact! We value proactive individuals who thrive in fast-paced environments and are eager to support our company's success through exceptional administrative and bookkeeping expertise.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
- Retirement plan
Work Location: In person
