Overview
Seeking a dependable, organized, and proactive Executive Personal Assistant to support a busy, active woman with personal organization, household coordination, scheduling, errands, and light administrative tasks. Sense of humor is gratefully appreciated.
This position is ideal for someone who enjoys helping keep life running smoothly, can prioritize tasks independently, and communicates clearly and calmly. Some light remote work related to Sedona vacation rentals is also included, primarily guest communication and booking support.
Responsibilities
Personal Assistant & Household Support
- Help organize daily, weekly, and monthly priorities and maintain structure
- Manage Google calendars, reminders, appointments, and task lists
- Assist with errands, grocery shopping, returns, local driving, and exercise support
- Coordinate vendors, Amazon orders, deliveries, repairs, and appointments
- Help keep household projects and responsibilities on track using Google Calendar
- Light organizing, lunch prep, laundry, feeding wild birds, and watering plants
- Provide note-taking and follow-up support for appointments or meetings
Administrative Support
- Manage emails, calls, scheduling, and online forms using established systems
- Maintain spreadsheets, records, and digital files
- Assist with research, online orders, and computer-based tasks
- Comfortable using smartphones, Google Workspace, Microsoft Word/Excel, and ChatGPT
Vacation Rental Guest Communication
- Respond to guest inquiries for two short-term rental units in owner’s home.
- Help coordinate bookings, check-ins, and guest questions
- Remote optional work - Monitor messages during afternoons, evenings, and weekends,
- Coordinate with cleaners or vendors when needed
- Maintain prompt, professional, five-star guest communication
Qualifications
- Highly organized with strong follow-through
- Calm, positive communicator with good judgment
- Able to prioritize tasks and work independently
- Reliable transportation and valid driver’s license
- Comfortable with technology and learning new systems
- Flexible, dependable, and detail-oriented
- Prior personal assistant, executive assistant, or administrative experience preferred
- Must live within 30 minutes of West Sedona
Pay: $25.00 - $35.00 per hour
Work Location: In person
