Position Overview
We are a locally-owned title company in Niceville seeking a reliable and detail-oriented Title & Escrow Assistant / Receptionist to support our daily operations. This part-time role combines front-office responsibilities with administrative support for title and escrow processing.
This position requires regular in-office hours to serve clients and support closings, with the potential for limited remote/flexible scheduling based on business needs and experience.
Key ResponsibilitiesReception & Client Experience
· Greet clients, real estate agents, and lenders in a professional and welcoming manner
· Answer and direct incoming phone calls and emails
· Schedule closings and coordinate appointments
· Maintain a clean, organized, and professional reception area
Title & Escrow Support
· Assist with opening new files and processing title orders
· Prepare and organize closing documents and files
· Order payoffs, HOA estoppels, surveys, and other necessary items
· Communicate with clients, lenders, and agents to ensure timely closings
· Support escrow officers with post-closing tasks, including scanning, filing, and disbursements
Administrative Duties
· Maintain accurate digital and physical files
· Enter and update data in title software systems (Qualia)
· Handle incoming and outgoing mail and packages (UPS, USPS). Drop off at UPS as needed.
· Perform general office support duties as needed
Qualifications
· Prior experience in a title company, real estate office, or administrative role preferred
· Strong organizational skills and attention to detail
· Excellent communication and customer service skills
· Ability to multitask and work in a fast-paced environment
· Proficiency with Microsoft Office (Word, Excel, Outlook)
· Familiarity with title/closing software is a plus (Qualia)
· Willingness to become a Notary Public (required; employer may assist with the process)
· Ability to pass a background check
Work Schedule
· Part-time position, generally between 20–30 hours per week
· In-office presence required during scheduled hours (Niceville location)
· Opportunity for limited remote/flex time after training and based on workload
Growth Opportunity
This role offers an excellent entry point into the title and real estate industry.
· Opportunity to expand responsibilities over time
· Exposure to all aspects of title and escrow operations
· Support and potential path toward becoming a Licensed Title Insurance Agent for candidates interested in long-term career growth
Why Join Us
· Friendly, family-oriented environment in a locally-owned business
· Opportunity to grow your knowledge in real estate and title services
· Flexible scheduling options to support work-life balance
Send resume or inquiries to: [email protected]
Pay: $20.00 - $24.00 per hour
Work Location: In person
