A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable. Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.
Requirements:
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Previous administrative experience
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Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
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Excellent written and oral communication skills and ability to prioritize
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Experience working with numbers and resolving discrepancies
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Friendly, outgoing personality
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Working knowledge of Microsoft Office including Outlook, Word and Excel
Responsibilities:
Administrative Duties
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Performs various administration functions including reporting, filing, faxing and shredding.
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Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
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Responsible for collecting sales tickets throughout the day.
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Manages proceeds from vending machines and orders office supplies.
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Keeps files updated and creates new files as needed.
Accounts Receivable
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Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.
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Files purchase orders after verification is complete.
Sales Support
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Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
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Assists customers with credit questions and invoice documentation.
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Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
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Verifies pricing per contract and reviews deliveries that are on hold.
Benefits (full-time employees)
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Health, Dental, Vision (Single and Family Plans) available after 30 days of employment
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Short and Long-Term Disability
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Company-paid life insurance and AD&D
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Optional supplemental life insurance
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Company-match 401(k)
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Vacation time and paid holidays
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Vendor incentives
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Room for growth; we promote from within!
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Military encouraged to apply!
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