JOB SUMMARY:
The Payroll Manager is responsible for the oversight and management of the Agency’s payroll process and functions which include supervision of a payroll technician and personnel data specialist, coordination with Human Resources and review and reconciling the Virginia Retirement System reports. Responsible for the management and oversight of the payroll accounting and payroll reporting functions and ensuring compliance with all Federal and State regulations. Actively engage in process improvement and ensure effective and efficient internal controls exist within the Payroll Department.
ESSENTIAL FUNCTIONS: (Maximum of Eight)
1. Responsible for all functional and tactical aspects of the payroll operation ensuring accurate and timely processing of payroll for all Agency and ESS employees in accordance with federal and state regulations. Verify and analyze employee timesheets, checking for errors, data omissions, unapproved overtime & scheduling anomalies & following up with employees to rectify timesheet errors and ensure supervisor approval.
2. Responsible for processing and reconciliation of all tax deposits and ensuring preparation of monthly, quarterly and annual reporting requirements. Responsible for ensuring all tax deposits are calculated accurately and submitted and paid to appropriate taxing agencies in a timely manner. Will perform audits/reconciliation of group benefits deductions against billing statements reporting any discrepancies to the office of human resources as well as ACA reconciliations..
3. Oversee the generation of all standard payroll reporting, including payroll registers, tax deposit summaries, and general ledger reports for the accounting department. Ensure accuracy of payroll summaries completed for accounting department. Ensure payroll costs are distributed and reported correctly in the Agency’s general ledger and authorize transfers to cash accounts.
4. Execute legal orders for child support, tax levies or garnishments and student loan deductions and ensure are processed and reported accurately.
5. Act as a liaison between the Federal and State Governments and the Agency to solve questions or problems. Oversee the preparation and provide review of quarterly Federal and State payroll tax reports and year-end tax reporting.
6. Participate in new employee orientation and supervisor training on the payroll (UKG) system. Oversee payroll changes to ensure correct setup of payroll items. Collaborate with human resources staff to resolve payroll issues.
7. Assist in preparing personnel budgets and projections. Analyze personnel data and prepare special reports for management. Review, interpret, explain, advise, and train on payroll/timekeeping policy and procedures.
8. Work with finance staff to ensure general ledger asset and liability balances are reflected correctly in the general ledger. Perform internal audits of various payroll areas and generate reports of findings for follow up of corrective action. Prepare materials for external and internal auditors.
