JOB
Perform a variety of highly responsible and complex administrative support functions for a department director or an assigned division head; oversee and direct office activities and act as a liaison between the City and outside agencies and the general public.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. EXAMPLE OF DUTIES
ESSENTIAL FUNCTIONS: Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.
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Provide highly responsible and complex administrative support to an assigned department director or division head.
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Maintain a calendar of activities; coordinate and schedule various meetings, events and public activities; coordinate activities with other City departments, the public and outside agencies.
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Represent the assigned department to public and private groups, organizations and other City departments; act as a liaison and provide information and assistance as appropriate.
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Attend a variety of meetings; prepare correspondence, memoranda, documentation and presentation materials for meetings; prepare minutes from meetings; disseminate information to City staff.
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Provide assistance and coordinate a variety of special projects.
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May participate in the selection, supervise, assign and review the work of lower level staff; and provide or coordinate staff training.
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May perform routine functions to include but not limited to receiving and verifying payroll records, providing assistance in processing payroll or preparing mileage and travel reimbursement documentation.
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Operate a variety of office equipment.
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Receive, screen and route incoming calls; respond to complaints and inquiries in a timely and efficient manner.
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Review, research and summarize a variety of administrative information; prepare related reports and correspondence.
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Assist in the implementation of goals and objectives.
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Monitor program compliance with laws, rules and regulations related to provision of assigned department services.
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Maintain inventory of supplies; obtain estimates for ordering purposes; order supplies as needed; ensure compliance of policies and procedures.
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May coordinate administrative duties related to the division's fleet.
SUPPLEMENTAL FUNCTIONS:-
May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.
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Perform related duties and responsibilities as required.
SUPPLEMENTAL INFORMATION
Environmental:
Office environment; exposure to computer screens.
Physical:
Essential and supplemental functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods.
