Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our tax resolution team! This vital role is the backbone of our daily operations, ensuring smooth office management, exceptional customer service, and efficient administrative support. As an energetic and proactive professional, you will handle a variety of clerical tasks, coordinate schedules, manage communication channels, and contribute to a positive work environment. Your bilingual skills and office expertise will help foster seamless interactions with clients, vendors, and team members alike. If you thrive in a fast-paced setting and are passionate about delivering top-tier support, this position is perfect for you!
Duties
- Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
- Operate multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
- Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
- Handle calendar management for executives or team members, scheduling appointments and meetings efficiently
- Utilize Microsoft Office Suite (Word, Excel)
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
- Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs
Skills
- Proven office management experience with strong organizational skills and attention to detail
- Excellent computer literacy across various platforms including Microsoft Office and data entry systems
- Demonstrated clerical experience with filing, proofreading, and document handling
- Strong time management skills to prioritize tasks efficiently in a busy environment
- Knowledge of medical or dental receptionist duties is a plus but not required
- Personal assistant or administrative support experience that showcases multitasking abilities and professionalism
Pay: $15.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
