About IEH Realty LLC
IEH Realty LLC is a Central Florida-based real estate investment and asset management firm operating across commercial, hospitality, and residential asset classes. With an active portfolio spanning Volusia, Seminole, and Orange Counties, IEH Realty manages industrial development, hotel acquisitions, and residential investment. The firm operates with a lean, high-performing team and a culture of ownership, precision, and professionalism.
Role Summary
IEH Realty LLC is seeking a detail-oriented and proactive Office Administrator to support day-to-day operations across the firm’s real estate, hospitality, and asset management activities. This is a high-trust, multi-functional role spanning executive support, corporate compliance, vendor and contract administration, property and hospitality operations, construction and project coordination, and financial recordkeeping. The ideal candidate thrives in a fast-paced environment, exercises strong independent judgment, and takes genuine pride in keeping complex, cross-functional operations running smoothly.
Key Responsibilities
Administrative Operations
- Manage executive calendars, meeting coordination, agendas, and follow-up actions for the CEO, CFO, and leadership team
- Coordinate correspondence and travel logistics for executive leadership
- Draft, proofread, and format letters, memos, reports, and proposals
- Maintain and organize digital and physical document management/filing systems (contracts, permits, licenses, insurance certificates)
- Coordinate document execution, notarization, and delivery for closings and contract milestones
- Order and manage office supplies; maintain vendor contact directories
Corporate & Regulatory Compliance
- Prepare and submit required state and corporate filings on schedule
- Track license expiration dates and manage timely renewal of business licenses
- Compile and file annual corporate reports for the organization
- Maintain permits, licenses, and inspection records for portfolio properties (commercial, hospitality, and residential)
- Support preparation of Section 8 / housing voucher-related documentation and VCHA/SCHA compliance records
- Monitor local regulatory and hotel brand compliance standards across managed properties
Contract & Vendor Coordination
- Track and maintain vendor contracts, service agreements, and renewal deadlines across the portfolio
- Liaise with property vendors (maintenance, utilities, insurance, landscaping, cleaning) and escalate issues as needed
- Assist with onboarding new vendors: collect W-9s, certificates of insurance, and execute agreements
- Support the review and routing of vendor invoices for approval and payment
Property & Hospitality Operations Support
- Assist property management team with tenant communications, lease tracking, and rent collection follow-up
- Coordinate work orders and track resolution status across managed properties
- Monitor guest experience and service feedback across hospitality assets, flagging issues for early resolution
- Maintain inventory / attic stock control records for reserve furniture, fixtures, and equipment
Construction, Acquisitions & Development Support
- Coordinate owner-furnished item procurement and approvals for active construction/renovation projects
- Track and manage punch list items through to project completion
- Maintain project trackers, checklists, and milestone logs for development and acquisition workstreams
- Support scheduling and logistics for site visits, inspections, and third-party consultant engagements
- Assist with due diligence coordination for active acquisition projects (document collection, tracking, and follow-up)
- Assist with preparation of presentation materials, pro forma support documents, and board packages
Financial & Reporting Support
- Assist CFO with accounts payable and accounts receivable tracking and recordkeeping
- Compile and organize data for monthly financial reporting, including expense categorization and GL reconciliation support
- Maintain capital expenditure logs and vendor payment histories for asset files
- Support preparation of investor reports, acquisition due diligence binders, and closing document packages
Qualifications
Required
- 3+ years of administrative or office management experience
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with spreadsheet-based tracking tools
- Excellent written and verbal communication skills; professional presentation in all correspondence
- High attention to detail and strong organizational skills; ability to manage multiple priorities simultaneously
- Demonstrated ability to handle confidential information with discretion
- Valid Florida driver’s license
Preferred
- Experience in real estate, property management, construction, or hospitality operations
- Familiarity with real estate transaction documents (PSAs, leases, closing statements, title commitments)
- Experience with ClickUp, Notion, or other project management platforms
- Bilingual (English/Spanish) a plus
- Associate’s or Bachelor’s degree in Business Administration or related field
Pay: $42,000.00 - $52,000.00 per year
Benefits:
Work Location: In person
