About the Role
We're looking for a highly organized, resourceful Operations Coordinator to be the connective tissue of our team. This is the person who makes everything run — the one who knows what we need before we need it, gets us where we're going without a hitch, and turns a crowded conference floor into a smooth, branded presence we're proud of.
If you're someone who finds deep satisfaction in a well-stocked supply room, a flawlessly booked itinerary, and a vendor invoice that actually reconciles — this role was built for you.
What You'll Do
Procurement & Vendor Management
- Own the company's purchasing process end-to-end: sourcing, ordering, and tracking supplies, equipment, and services
- Build and maintain relationships with vendors to negotiate favorable terms and ensure reliable delivery
- Monitor budgets and maintain accurate purchase records
Travel & Logistics
- Coordinate all business travel — flights, hotels, ground transportation, and itineraries — for team members across the organization
- Anticipate needs, troubleshoot changes, and ensure travelers are set up for success before they leave the building
Office Operations
- Keep the office stocked, functional, and running like clockwork — from kitchen supplies to office equipment to vendor coordination
- Identify gaps before they become problems and take initiative to address them
Conference & Event Coordination
- Manage the administrative and logistical side of conferences and industry events: registration, materials, shipping, booth coordination, and on-site support
- Serve as the operational backbone for our external presence at events throughout the year
General Administrative Support
- Take on a variety of tasks as the team's needs evolve — this role touches nearly every part of the business, and no two weeks look exactly alike
What We're Looking For
- Bachelor’s degree in business
- Exceptional organizational skills and attention to detail — you notice what others miss
- Strong communication and follow-through; people trust you to handle things
- Comfort working with vendors, managing budgets, and tracking purchases
- Ability to juggle multiple priorities and pivot quickly when plans change
- Familiarity with travel booking platforms and expense management tools a plus
- A proactive, ownership-oriented mindset — you don't wait to be asked twice
Why This Role
You'll have real ownership over the systems and processes that keep this team moving. Your work is highly visible — when things run smoothly, everyone notices — and you'll have the latitude to improve and build on what's already in place. This is a role for someone who takes pride in operational excellence and wants to grow within a company that values the people who make the work possible.
All employees of EMA must be U.S. citizens, lawful permanent residents of the U.S., protected individuals as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State in order to conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR). Learn more about the ITAR here: https://www.pmddtc.state.gov/ddtc_public.
EMA is an Equal Opportunity Employer; EMA determines employment on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Ability to Commute:
- Lakewood, CO 80228 (Required)
Work Location: In person
