Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere for clients, visitors, and staff alike. The ideal candidate will be proactive, tech-savvy, and possess excellent communication skills, including bilingual abilities. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff and executives
- Support office management tasks such as supply inventory, photocopying, proofreading documents, and managing correspondence
- Provide exceptional customer service by addressing client needs promptly and courteously
- Perform clerical duties including filing, data entry, proofing documents, and supporting bookkeeping activities
Experience
- Prior office experience or administrative support roles preferred; experience in medical or dental reception is a plus
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with bookkeeping software is desirable
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual abilities are highly valued to assist diverse client needs
- Demonstrated customer service skills with professional phone etiquette and interpersonal communication
- Experience in office management or personal assistant roles will be considered an asset
Join us to be part of a lively team where your organizational talents and positive energy make a real difference! This role offers a rewarding environment where your skills contribute directly to our office’s success while providing opportunities for growth.
Job Types: Full-time, Part-time
Pay: $11.00 - $13.00 per hour
Benefits:
- Employee assistance program
- Flexible schedule
- Professional development assistance
- Referral program
- Tuition reimbursement
Work Location: In person
