Job Overview
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executive. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and deliver solutions promptly. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence.
Responsibilities
- Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
- Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents for accuracy and clarity.
- Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and overseeing timelines.
- Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.
- Serve as the first point of contact via multi-line phone systems with professional phone etiquette; screen calls and direct inquiries appropriately.
- Assist with personal tasks as needed, including transcription, document signing via DocuSign, and managing personal schedules.
- Support front desk operations by greeting visitors, managing office supplies inventory, and ensuring a welcoming environment.
Qualifications
- Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills.
- Exceptional organizational skills with the ability to multitask efficiently in a fast-paced setting.
- Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace tools (Gmail, Calendar), and familiarity with Microsoft Outlook Calendar.
- Experience with bookkeeping software such as QuickBooks and basic data entry tasks.
- Excellent typing speed combined with transcription and proofreading abilities to ensure accuracy in all documents.
- Strong communication skills with professional phone etiquette; capable of handling multi-line phone systems confidently.
- Demonstrated ability to coordinate projects and manage multiple priorities independently.
- Knowledge of office procedures including filing systems, clerical tasks, customer service standards, and front desk operations. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive professionals who are eager to support leadership while contributing to our organization’s success through meticulous attention to detail and energetic service delivery. This is a paid position that offers meaningful growth opportunities within a supportive environment dedicated to excellence.
- Candidate must be self motivated, willing to learn from the guru of the night entertainment industry (Hotel, Casino, & Night Life)
- Bonuses every quarter for great workmanship
- Please do not apply in person! You will automatically be denied.
- Email resumes to [email protected]
- GoldSpike Hotel & Casino
Pay: $18.00 - $28.00 per hour
Work Location: In person
