Description:
POSITION SUMMARY
This position will manage the reception area while serving as the first point of contact for callers and visitors.
HOURS: 8:30 am to 5:00 pm Monday through Friday with the ability to work overtime as needed.
LOCATION: Itasca, Illinois
KEY RESPONSIBILITIES:
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Provides general office administration support, including answering phones, greeting visitors, distributing mail and maintaining the inventory, storage and purchasing of office supplies.
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Maintains an ongoing dialogue and working relationship with staff from other departments to ensure facility needs and problems are quickly communicated, identified, and resolved.
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Provides clerical and administrative support to the Human Resources Department.
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Assists the Sales Coordinator and HR by serving on the employee engagement committee to plan functions that celebrate employee milestones/achievements and special projects/events.
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Prepares meeting spaces for customer and employee use – handles all conference room calendar requests.
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Assists in greeting clients and visitors, ensuring they have a seamless and professional experience.
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Handles catering and refreshment arrangements as needed.
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Responsible for daily deposits, filing invoices, and organizing/sorting weekly paychecks.
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Assists with translating documents into Spanish.
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Completes special projects and other duties as assigned.
Requirements:
REQUIREMENTS AND QUALIFICATIONS:
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Associate’s Degree in related field preferred.
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Ability to professionally communicate verbally and in writing in both English and Spanish.
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Proficiency in Microsoft Office required.
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Prior experience coordinating through multiple departments in an office setting preferred.
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Previous front desk/reception experience preferred.
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Administrative experience in Human Resources a plus.
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Must have a positive attitude with the ability to remain flexible and patient.
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Ability to prioritize multiple tasks and projects to ensure each is completed correctly and in a timely manner.
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Solid verbal and written communication skills in person, on the phone, and via email.
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Strong attention to detail and organization skills.
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Dependable with strong follow-through.
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Flexibility and willingness to do whatever is needed to the assist a busy team with shifting priorities.
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Prolonged periods of sitting at a desk and working on a computer.
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Must be able to lift up to 10 pounds at times.
CORE VALUES:
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Reliable worker.
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Does what he/she says.
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Cares for the customer (clients and other co-workers).
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Strives for win-win.
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Helps others succeed.
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Have fun and wants to grow individually and as a company.
