Company Overview:
Kerrin and Tamara O’Brien founded O’Brien Realty in 2013. Together they created a unique positive work environment that is dedicated to delivering “Above and Beyond” customer service and exceeding every expectation. The O’Brien Realty brand represents trust, loyalty, and respect. Buyers, sellers, and referrals work with O’Brien Realty because of their full-service firm, expertise, experience, and moral compass. O’Brien Realty has grown at a record pace with 6 locations in Monmouth Beach, Oceanport, Atlantic Highlands, Asbury Park, Long Branch and Rumson.
The Opportunity:
O’Brien Realty has an opening for an outstanding Administrative Assistant to work in a fast paced real estate environment. This person relishes the opportunity to build, implement, and manage multiple systems. This is an excellent full-time opportunity for a top-quality, career-minded individual to work directly with a top performing senior real estate agent as a transaction coordinator and administrative assistant. Ideal candidate will have:
- Superb written, organizational and communication skills using all types of technology
- Give 100% commitment to helping create a dynamic team environment
- Have strong attention to detail
- Be a self-motivator/proactive, problem solver, and a quick learner
- Excellent time management and organizational skills
As O’Brien Realty grows, this individual will be responsible for training and leading additional team members to ensure administrative tasks of the lead agent's business continue to be completed to high standards with maximum efficiency. NJ Real Estate License required.
Administrative Duties:
- Creates and implements systems that are consistent and easily trackable
- Coordinating transactions from offer to close
- Communicating with and Coordinating all transactions with all parties related to the transaction-attorneys, sellers, buyers
- Assisting in daily audit for all office listings
- Paying bills and filing invoices
- Answering incoming calls, answering questions about properties
- Highly effective research assistant
- Calendar management
- Service based attitude, calm under pressure
Desired Skills and Experience:
- Highly organized
- Problem solving skills
- Proficient computer skills essential
- Experience using Google Suite
- Database management
- Strong communication skills
- Detail oriented
- Excellent follow up
- Accurate data entry
- Professional, courteous manner and phone skills
- Prompt and reliable
Marketing Duties:
- Social Media management
- Creating brochures and marketing material for new property listings
- Updating website/website maintenance
Please submit all applications with resume by July 10th, 2026
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
