Position Overview
The Associate Program Specialist enhances the effectiveness of the program management function by performing standard and ad-hoc administrative tasks essential for program success. This role supports program management and customer activities through the coordination of prototype builds, data entry in SAP and Winshuttle, and new program/part registrations.
Key responsibilities include tracking material required dates (MRDs), maintaining detailed shipping schedules, and monitoring customer purchase orders to ensure timely delivery. Additionally, this role collaborates with cross-functional project teams to resolve issues, recommend solutions, and contribute to continuous process and procedure improvements.
Key Accountabilities & Responsibilities
- Administrative & Analytical Support: Perform administrative, clerical, and foundational analytical tasks related to daily program management.
- Prototype & Preproduction Builds: Proactively support activities required for prototype and preproduction builds to ensure on-time delivery using MS Excel, email, and SAP.
- Program & Part Registration:
- Register Program Names, Development Codes, and Planning Numbers in Excel and GMM/GiTA Salesforce as requested.
- Support new model/part registrations and revisions using Excel, Salesforce, Winshuttle, Agile (Oracle), and SAP.
- Customer & Material Logistics:
- Track Customer Material Required Dates (MRDs) and maintain detailed shipping schedules for internal and external stakeholders.
- Track customer purchase orders to ensure complete and on-time part delivery.
- Support invoicing and material disposition under the direction of the Lead Program Specialist or Program Manager using Customer Portals, Shipment Scheduling Tools, SAP, and DMS (Development Management System).
- Process & Timing Administration:
- Administer the Global Project Management Process (GPMP) and Program Launch System (PLS) by registering programs/projects in the GPMP-PLS application.
- Create and maintain Baseline, Plan, and Actual (BPA) timing data in GPMP-PLS as directed by leadership.
- Problem Resolution & Improvement: Collaborate with project team members to identify open issues and drive resolution within or adjacent to assigned activities.
- Quality Compliance:
- Review procedures, materials, and processes to ensure full compliance with specifications and standards.
- Identify, segregate, and report suspect or non-conforming materials as necessary.
Qualifications & Requirements
Education & Experience
- Required: High School Diploma or GED.
- Preferred: Associate or Bachelor’s degree in Business, Administration, Management, Operations, Engineering, Technology, Quality, or a related field—OR—at least 3 years of experience in program/project administration.
- Some demonstrated leadership capability is required.
Technical & System Skills
- Microsoft Office: Strong proficiency in Teams, SharePoint, Word, Excel, and PowerPoint required. Aptitude for MS Project, Visio, and PowerApps preferred.
- ERP/MRP Systems: Aptitude for SAP required (prior experience with SAP or end-to-end ERP/MRP tools preferred).
- Industry Tools: General understanding of automotive product development and working knowledge of Automotive Exchange/Covisint, Salesforce, Winshuttle, and Oracle Agile preferred.
Core Competencies & Soft Skills
- Problem Solving: Ability to follow standard practices, analyze data, and develop solutions for moderately complex problems.
- Communication: Excellent verbal and written communication skills; ability to interact effectively with diverse teams, present numerical data, and actively contribute to meetings.
- Collaboration & Autonomy: Proven ability to work independently with minimal supervision while excelling in cross-functional team environments.
Role Details & Travel
- Management Responsibilities: None
- Travel Requirements: No travel expected
Pay: $28.00 - $32.00 per hour
Work Location: Hybrid remote in Peachtree City, GA 30269
