About MWHQ
MWHQ is a rapidly growing wholesale distribution company serving retailers across the United States. Our success is built on exceptional customer service, operational excellence, strong partnerships, and a commitment to delivering outstanding experience to every customer and visitor.
As our organization continues to grow, we are investing in building a professional, welcoming, and efficient workplace. We are seeking a friendly, organized, and customer-focused Reception & Office Coordinator who will serve as the first point of contact for guests, vendors, and business partners while supporting the daily operations of our corporate office.
This is an excellent opportunity for an individual who enjoys interacting with people, delivering exceptional hospitality, maintaining an organized office environment, coordinating front office activities, and contributing to a positive workplace culture in a fast-paced and growing organization.
Overview
We are seeking a dynamic and organized Reception and Office Coordinator to join our team! This vital role is the heartbeat of our office environment, ensuring smooth daily operations, exceptional customer support, and efficient administrative processes. As the first point of contact for visitors and callers, you will create a welcoming atmosphere while managing a variety of office functions that keep our workplace running seamlessly. Your energy, attention to detail, and proactive approach will contribute significantly to our team’s success and positive work culture.
Responsibilities
- Greet visitors warmly, direct them appropriately, and manage front desk operations with professionalism and enthusiasm
- Operate multi-line phone systems efficiently, answer inquiries promptly, and route calls accurately using excellent phone etiquette
- Manage calendar appointments, schedule meetings, and coordinate conference room bookings to optimize office productivity
- Perform clerical duties such as data entry, filing, proofreading documents, and maintaining accurate records using Microsoft Office and Google Workspace tools
- Oversee office management tasks including supply inventory, equipment maintenance, and ensuring a clean and organized workspace
- Support administrative functions like bookkeeping with QuickBooks, processing invoices, and handling basic bookkeeping tasks
- Assist with personal support tasks such as calendar management for executives or team members as needed
Experience
- Proven experience in front desk or reception roles within an office environment with strong customer service skills
- Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems
- Previous clerical or administrative experience with excellent organizational skills and attention to detail
- Familiarity with multi-line phone systems and phone etiquette to handle high call volumes professionally
- Bilingual abilities are highly desirable to serve diverse clients and team members effectively
- Experience with QuickBooks or bookkeeping software is a plus for supporting financial tasks
- Personal assistant or calendar management experience enhances your ability to juggle multiple priorities efficiently
Join us in creating an energetic workplace where your organizational talents shine! We value proactive individuals who thrive on delivering exceptional support while fostering a welcoming environment for everyone. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
