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Human Resources Administrator - CORP

Prism Real Estate Services, LCC -
Overland Park, KS

Job Details

Full-time
$24 an hour

Benefits

Paid holidays
Disability insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

English
High school diploma or GED
Driver's License

Full Job Description

Human Resources Administrator (Overland Park, KS)

At Prism Real Estate Services, we put People first, show Respect to earn it, operate with Integrity, and prioritize Service to others in order to live a Meaningful life, develop a Reputation for Excellence in all things, and Strengthen each other for tomorrow. These are our values and the “why” that drives us as a premier property management company to provide active first-class management to our residential and commercial portfolios across Kansas City and the Midwest.

Our values compel us to cultivate a RELATIONAL work community full of MOTIVATING people who celebrate wins big and small. Our ever-changing world requires us to remain ADAPTABLE to meet needs and FORWARD-LOOKING to anticipate and overcome challenges. What doesn’t change is the need for our team of AUTHENTIC, ACCOUNTABLE, and ACCESSIBLE professionals who say what they mean, do what they say, and love what they do. We take the INITIATIVE to make a difference and strive to be INVENTIVE, never settling for what worked yesterday. It is through this culture that we are constantly building a more REWARDING place to work and a COLLABORATIVE team to achieve our mission.

The Human Resources Administrator is a versatile professional who assists with the office administration needs of the company, as well as the entire recruiting process and general human resources administration.

CORE RESPONSIBILITIES

Maintain a positive attitude and professional demeanor in keeping with the objectives of Prism Real Estate Services (PRES).
Demonstrate a neat and clean appearance in accordance with the PRES dress code.
Practice regular and predictable attendance in the office (this is not a remote position).
Follow instructions, meet deadlines, and apply constructive feedback.
Adhere to safety protocols and established procedures.
Track time worked accurately and honestly per established handbook policies and software.
Display excellent communication skills (written and verbal).
Check and respond to emails daily. Follow up on unfinished matters and see them through to completion.
Complete tasks through detailed examination with a priority on accuracy.
Use initiative to adapt to task, project, and organizational changes with a flexible mindset.
Maintain effective organizational practices regarding personal space, files, and record-keeping.
Multitask a variety of projects at a fast pace with appropriate prioritization.
Utilize reliable transportation for commute and occasional local errands. Provide proof of a valid driver’s license and active auto insurance for a personal vehicle.
Meet PRES standards regarding a criminal background check.
Successfully complete compliance-related courses at hire and pass additional required courses annually or more frequently as requested (Fair Housing, Cyber Security, Discrimination, Sexual Harassment, etc.).
Personify PRES values and positively contribute to PRES culture to help PRES achieve our mission.

ESSENTIAL FUNCTIONS & PHYSICAL REQUIREMENTS

Occasionally lift and carry office supplies, files, or equipment weighing up to 25 pounds.
Remain in a stationary position (sitting or standing) for prolonged periods of time.
Use hands and fingers to operate a computer keyboard, mouse, phone, and other office equipment.
Utilize computer systems and electronic devices for accurate timekeeping, reporting, communication, etc.
Understand, speak, and write fluently in English.
Maintain focus and attention to detail in an open office environment with regular interruptions.

SPECIFIC DUTIES

OFFICE ADMINISTRATION
- Track/organize office supply inventory.
- Order office supplies through Amazon/Sam's Club and submit receipts.
- Field corporate office voicemails.
- Check mail deliveries daily.
- Print/stock PRES return labels.
- Coordinate monthly bin pickup with ProShred. Submit the monthly bill to accounting.
RECRUITING LIFECYCLE
- Post job ads on Indeed.
- Plan & attend various hiring events.
- Review applicant resumes and send to hiring managers.
- Send weekly recruiting updates to the executive team.
- Conduct phone screen calls when requested.
- Follow up with hiring managers to ensure efficiency.
- Prepare offer letters and conduct background checks.
- Set up new employees in UKG Ready and RealPage LMS.
- Conduct new hire orientation.
HUMAN RESOURCES ADMINISTRATION
- Assist with updating and maintaining employee file folders, the employee database, and UKG Ready.
- Assist with benefits administration.
- Assist with payroll processing.
- Complete various forms and reports as requested.
- Prepare documentation for transfers, raises, promotions, evaluations, leave, and terminations.
- Send and follow up on employee evaluations and milestone initiatives.
- Monitor and follow up with all customer and employee comments and reviews.
- Coordinate with the Special Projects Manager on employee events and Prism Cares.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of and adherence to PRES policies and procedures.
Knowledge and effective operation of PRES equipment and software (computer, tablet, phone, fax, scanner, copier, payroll & timekeeping software, position-specific software, etc.).
Ability to communicate verbally and in writing with clarity and professionalism.
Ability to make sound decisions and worthwhile recommendations within the position’s scope of responsibility, creatively problem solve, and think on the spot.
Ability to establish and maintain effective working relationships with stakeholders (co-workers of all levels, tenants, residents, clients, community service agencies, vendors, investors, public, etc.).
Ability to meet communicated deadlines and effectively manage stress.
Ability to work independently and follow detailed instructions.
Ability to effectively utilize Word, Excel, Outlook, SharePoint, and other Microsoft Office applications.
Ability to use independent judgment and maintain confidentiality as appropriate to employee and company information.
Knowledge of principles and practices of office management, record filing and keeping.
Knowledge of FMLA, FSLA, EEOC, unemployment, garnishment, workers’ compensation, and record maintenance guidelines.

STANDARD REQUIREMENTS & QUALIFICATIONS

High School Diploma or equivalent.
Verification of ability to work in the US (E-Verify).

PREFERRED QUALIFICATIONS

Bachelor’s Degree in Human Resources, Business Administration, or related field.

NOTE: This job description is not all-inclusive. The listed responsibilities represent the primary tasks of the role, but the employee may be required to perform additional duties that are not explicitly mentioned, depending on the needs of the position.

In addition to a great work experience, we provide our team with the following:

Partially Funded Health, Dental, and Vision Insurance
Company Funded Life Insurance
Additional Voluntary Life Insurance
Voluntary Short-Term Disability Insurance
Company Funded Long-Term Disability Insurance
Starting 2 Weeks Paid Time Off (PTO) That Increases Over Time
An Extra "Bonus Day" Off Each Quarter
6 Paid Holidays Yearly (with Additional Hours the Day Before or After)
401(k) with Safe Harbor Matching
Rent Discount at select PRES Properties
Complimentary Employee Assistance Program (EAP)
Opportunities to Volunteer in the Community as a Company

Prism Real Estate Services, LLC is an Equal Opportunity Employer (EOE) and participates in E-Verify. Principals Only.

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