Overview
Join a dynamic educational environment as a Charter School Front Desk/Secretary, where your organizational skills and welcoming demeanor will set the tone for our school community. In this vital role, you will serve as the first point of contact for visitors, staff, students, and parents, ensuring smooth daily operations. Your proactive approach and attention to detail will support administrative functions, foster positive relationships, and contribute to the overall success of our school. This paid position offers an engaging opportunity to be part of a vibrant educational team dedicated to student achievement and community engagement.
Responsibilities
- Greet visitors, students, staff, and parents with professionalism and warmth, providing excellent customer service at all times
- Manage multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary
- Maintain a clean, organized front desk area and ensure all visitor sign-in procedures are followed diligently
- Handle clerical tasks such as data entry, filing, proofreading documents, and preparing correspondence using Microsoft Office and Google Workspace tools
- Support office management duties including calendar management, scheduling appointments, and coordinating meetings for staff and administration
- Perform general administrative duties such as photocopying, faxing, organizing files, and maintaining accurate records to support daily operations
Experience
- Prior office management or administrative experience in an educational or customer service setting preferred
- Demonstrated proficiency with computer skills including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and data entry applications
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent phone etiquette with experience managing multi-line phone systems and providing customer support
- Bilingual abilities are highly desirable to serve diverse community needs effectively
- Proven time management skills with the ability to prioritize tasks efficiently while maintaining attention to detail
This role is essential in creating a welcoming atmosphere that supports our school's mission of fostering academic excellence and community involvement. We value energetic professionals who are committed to delivering exceptional service while managing multiple responsibilities with enthusiasm.
Pay: $16.00 - $18.00 per hour
Work Location: In person
