Overview
We are seeking a dynamic and detail-oriented Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, organized, and proficient in managing multiple tasks with a positive attitude. Your role will be the first point of contact for visitors and callers, while also providing essential administrative assistance to keep our office running efficiently. This paid position offers an exciting opportunity to develop your office management skills in a professional environment.
Duties
- Greet visitors warmly and professionally, directing them appropriately and maintaining a welcoming atmosphere at the front desk
- Manage multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
- Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with appointment scheduling, calendar management, and coordinating meetings for staff and clients
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Provide general clerical support such as proofreading documents, managing correspondence, and preparing reports
- Support office management tasks including supply inventory, filing systems, and maintaining a tidy workspace
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with multi-line phone systems and excellent phone etiquette skills
- Ability to perform data entry accurately and efficiently in various software platforms
- Previous experience as a receptionist, medical or dental receptionist, or personal assistant is preferred
- Strong organizational skills with the ability to prioritize tasks effectively and manage time well
- Technical proficiency in office management tools such as QuickBooks, bookkeeping software, or calendar management applications
- Excellent customer service skills with a friendly demeanor and professional communication style
- Knowledge of clerical procedures including filing, proofreading, and document preparation
Join us in creating a vibrant workplace where your organizational talents shine! This role offers a rewarding environment for those eager to grow their administrative expertise while delivering outstanding support to our team. We value proactive individuals who thrive on multitasking and excel at fostering positive interactions with clients and colleagues alike.
Pay: From $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person
