Position Details
- Reporting Manager: Manager, Special Populations
- Status: Hourly, Non-Exempt
- Type: Regular, Full-Time (12-Month)
- Program: Texas Virtual Schools
Overview
As a Special Programs Clerk, you will play a crucial role in supporting the administration of special education and related programs in a remote learning environment. Your meticulous record-keeping and administrative skills will contribute to the success of our special education team and ensure compliance with regulations. This position will support all areas of Special Programs (Special Education, 504, Emergent Bilingual, and Gifted and Talented) and will work to maintain databases and records, scheduling, transfer records, notifications to teachers and parents, and meeting deadlines.
Essential Duties
- Help articulate the school's mission and vision to ensure all stakeholders have a common understanding and are positioned to work cooperatively to achieve desired results
- Schedule meetings, update databases, and transfer records
- Emergent bilingual, special education, and 504 record keeping
- Ensuring accommodations are distributed
- Maintain confidentiality on all job-related matters
- Communicate and promote high expectations for student performance and behavior
- Participate in establishing and maintaining a positive school climate
- Communicate effectively with students, parents, staff, and community
- Additional compliance-related tasks may also be assigned
- You will play a key role in our collective success by proactively pivoting to support emerging business needs and strategic priorities directed by your manager.
Knowledge, Skills & Attributes
- A minimum of 2 years of experience working with students, parents, and educational agencies.
- Experience involving Special Education, 504, Emergent Bilingual, and Gifted and Talented.
- Knowledgeable of applicable and relevant federal, state, and local laws when it comes to special programs (Special Education, 504, Emergent Bilingual, and Gifted and Talented).
- Proven experience working independently with minimal supervision, including the ability to manage a digital task list and maintain a stable remote (home-office) infrastructure.
- Minimum of 1–2 years of experience using the Google Workspace suite (Docs, Sheets, Slides, Drive) in a professional or academic setting.
- Demonstrated ability to communicate complex ideas via written channels (Email, Google Chat, and Document Comments) with high clarity and low ambiguity.
- Access to a private, secure, high-speed internet connection with a minimum of 25 Mbps download and 10 Mbps upload speeds.
- Strong consultation skills for conferencing with counselors, school districts, parents, and students
- The ability to speak Spanish fluently is preferred but not required.
Education & Certification Requirements
- A minimum of a high school diploma or equivalent (GED) is required.
- Bachelor’s degree in Education, Special Education, ESL Education, Communications, or other related fields is preferred.
- Certificate in Instructional Design, Online Course Development, or LXD is a plus.
Benefits & Incentives (Full-Time Only)
- Competitive vacation and paid time off plans
- Comprehensive medical (HMO, HDHP, and PPO), dental, and vision plans with varying coverage for employees and their families, with options available in all states, including a high-deductible health plan (HDHP) option.
- 401(k) retirement plan (pre- and post-tax options) with matching contribution up to 3% after one year of employment
- Additional supplemental disability, life, critical illness, hospital indemnity, accident, legal aid, and ID theft protection plans
- Flexible Spending Account (FSA) or Health Savings Account (HSA)
- Two paid closure weeks each year (weeks of July 4 and December 25)
- 11 Company-paid Holidays
Employment "At-Will" Statement: For W-2 employment, Stellar Virtual is an at-will employer. This means the employee and Stellar Virtual can terminate the employment at any time, with or without cause or notice, as legally permitted. This job description does not guarantee continued employment or a contract. All 1099 status is excluded.
Equal Employment Opportunity (EEO): Stellar Virtual is an equal opportunity employer committed to diversity and inclusion. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
