Bella Vita Wellness Spa and Salt Cave is seeking a dependable, highly organized Part-Time Business Administrator to support the daily operations and continued growth of our wellness, hospitality, and retail business.
This role is best suited for someone who enjoys creating order, building systems, and helping a visionary business owner turn ideas into consistent action.
Responsibilities include:
- Organizing daily, weekly, and monthly administrative operations
- Maintaining files, contracts, invoices, receipts, vendor records, and internal documentation
- Creating and updating checklists, calendars, procedures, forms, and operating systems
- Tracking deadlines, permits, renewals, insurance documents, and contracts
- Assisting with QuickBooks Online, expense categorization, reconciliations, payroll preparation, and basic reporting
- Helping manage WellnessLiving and Square, including scheduling, pricing, memberships, promotions, and reports
- Supporting hiring, onboarding, employee files, schedules, and training records
- Maintaining vendor and practitioner documentation, W-9s, certificates of insurance, and renewal dates
- Assisting with budgets, revenue and expense tracking, recurring obligations, and business summaries
- Supporting inventory records, purchasing systems, vendor invoices, and retail reporting
- Maintaining marketing and event calendars and coordinating administrative details for promotions, private events, Chamber activities, and the grand reopening
- Organizing routine business communication and keeping the owner informed of urgent deadlines and decisions
Qualifications:
- Administrative, office-management, or small-business experience
- QuickBooks Online and payroll experience strongly preferred
- Strong organization and follow-through
- Excellent written and verbal communication
- Strong attention to detail
- Ability to handle confidential information
- Comfortable using or learning scheduling, point-of-sale, and business-management software
- Ability to work independently and bring forward possible solutions
- Comfortable working in a wellness, hospitality, and retail environment
Compensation and growth:
$18–$19 per hour during the initial 90-day training period. Potential increase to $20–$22 per hour following a successful 90-day review, with long-term growth potential up to $24–$25 per hour based on independence, expanded responsibilities, performance, and business growth.
The ideal candidate is grounded, calm, dependable, discreet, organized without being rigid, comfortable taking initiative, and able to create structure in a growing business where systems are still being developed.
Complete the Bella Vita application here (COPY AND PASTE this link):
https://docs.google.com/forms/d/e/1FAIpQLSdWicG-M8yLoCyqWGEtO6xiOnFM87xENp9myTG2dYjaI36xYg/viewform?usp=header
Pay: From $18.00 per hour
Expected hours: 20.0 per week
Benefits:
Application Question(s):
- How many years of administrative, office management, or small-business experience do you have?
- Do you have experience using QuickBooks Online?
- Do you have experience with payroll, timesheets, or basic bookkeeping?
- Are you comfortable handling confidential employee, payroll, and business information?
- Tell us about a time you created order or a system out of something that was disorganized. What did you do, and what was the result?
Work Location: In person
