Job Description
As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls supportive of the Accounts Payable functions. You will exercise a high-level of accountability in performing assigned tasks while delivering outstanding customer service. You will report to the Accounts Payable Supervisor.
AP Clerk Responsibilities
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Processes vendor invoices timely and accurately with appropriate general ledger coding.
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Assign general ledger account codes to vendor invoices
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Careful review of incoming documents, performing accurate batching, scanning, and data entry.
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Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
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Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
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Maintain an understanding of internal controls. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
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You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
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Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred.
AP Clerk Basic Qualifications
AP Clerk Preferred Qualifications
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Combination of education and experience equal to at least 3 year of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management.
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Experience with an Enterprise Resource Planning (ERP) application such as Concur & DDI Financials.
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Experience working in a network environment with client server technology.
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Proficiency in Microsoft Office (Word and Excel) and Google suite.
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Superior customer service skills including patience, empathy, and problem resolution
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Strong communication skills, both written and oral.
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Ability to work independently, make sound decisions, and resolve or escalate business problems.
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Ability to multitask and meet established deadlines.
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Strong organizational skills and attention to detail.
Physical Requirements:
- Ability to sit for extended periods while performing desk-related tasks.
- Proficiency in using office equipment such as computers, printers, and phones
- Ability to see and read computer screens and printed documents clearly
- Ability to communicate effectively in person and via phone
- Ability to lift and carry items up to 20 lbs
- Ability to maintain focus and productivity during long periods of work.
- Ability to work in a standard office environment
