Overview
We are seeking a dynamic and organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating efficient workflows. As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, handling multi-line phone systems, and supporting various office management tasks to keep our environment productive and welcoming.
Duties
- Greet visitors and clients with professionalism and warmth at the front desk, ensuring a positive first impression
- Manage multi-line phone systems by answering, screening, and directing calls efficiently with excellent phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office Suite and Google Workspace tools
- Handle filing, document proofreading, and organize office supplies to support daily operations
- Assist with calendar management and scheduling appointments for staff members or executives
- Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial records
- Provide customer support by responding promptly to inquiries via phone or email, offering helpful solutions or directing to appropriate departments
- Coordinate office management tasks such as organizing meetings, managing office supplies inventory, and maintaining a tidy workspace
- Support medical or dental reception duties if applicable, including patient check-in/out and appointment scheduling
Experience
- Proven experience in an office environment with strong clerical skills and familiarity with administrative procedures
- Prior experience using QuickBooks for bookkeeping or financial record-keeping is highly desirable
- Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent organizational skills with the ability to multitask effectively in a fast-paced setting
- Strong communication skills, including bilingual abilities preferred to serve diverse client needs
- Experience managing multi-line phone systems and practicing professional phone etiquette
- Background in customer service or customer support roles that require patience and problem-solving skills
- Previous experience as a receptionist—medical, dental, or general—is a plus but not required
- Familiarity with office management tasks such as filing systems, data entry, proofreading documents, and calendar management
Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who thrive on supporting team success through excellent administrative service. This paid position offers an opportunity to develop your skills while contributing to a vibrant office environment.
Pay: $17.00 - $22.00 per hour
Work Location: In person
