The Human Resources Assistant provides administrative and operational support to the Human Resources department by assisting with recruiting, onboarding, employee records, benefits administration, payroll support, compliance, and employee communications. This position plays an important role in ensuring HR processes are completed accurately, confidentially, and in compliance with federal, state, and local employment laws while providing exceptional customer service to employees and managers.
Key Duties
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Assist with posting job openings on internal and external job boards.
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Schedule interviews and coordinate candidate communications.
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Coordinate candidate interviews with hiring managers.
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Prepare offer letters and onboarding paperwork.
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Coordinate pre-employment requirements, including background checks, drug screens, and employment verification.
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Assist with new hire orientation and onboarding to ensure a positive employee experience and completion of all required employment documentation.
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Prepare and maintain new hire files and ensure all onboarding documentation is completed in compliance with federal, state, and company requirements.
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Maintain onboarding checklists and personnel files.
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Maintain accurate, organized, and confidential employee personnel files in accordance with company policy and applicable employment laws.
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Process new hires, transfers, promotions, status changes, and terminations in the Human Resources Information System (HRIS).
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Ensure employee records remain accurate and confidential.
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Assist with document retention and recordkeeping.
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Track employee attendance, disciplinary actions, and corrective action documentation while maintaining accurate records.
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Prepare employee correspondence, HR communications, and employee flyers as requested.
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Schedule meetings, interviews, orientations, and other HR-related appointments as requested.
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Assist with benefits coordination, including new hire enrollments.
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Assist employees with benefit enrollment questions.
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Process benefit enrollments and qualifying life event changes.
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Other duties as assigned.
Requirements & Qualifications
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High school diploma or equivalent required.
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Associate's degree in Human Resources, Business Administration, or a related field preferred.
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Equivalent combination of education and relevant experience may be considered.
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Minimum of two (2) years of administrative or Human Resources experience preferred.
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Experience in a manufacturing environment is preferred but not required.
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Experience with recruiting, onboarding, employee records, benefits administration, payroll support, or leave administration is a plus.
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Experience using Human Resources Information Systems (HRIS), preferably ADP Workforce Now or similar systems, is preferred.
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Basic knowledge of Human Resources principles, employment laws, and HR best practices.
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Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
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Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information.
Physical Demands
In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.
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Standing, walking and squatting less than fifty percent of the work shift.
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Required to lift, move and carry up to 40 pounds.
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Ability to read, count and write to accurately complete all documentation and reports.
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Must be able to see, hear and speak in order to communicate with partners and customers.
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Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
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Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.
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Light: Office work, some lifting, bending, stooping or kneeling, walking
Work Enviroment
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.
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The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance. Noise levels are considered moderate.
NewBasis reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.
NewBasis provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.
Americans with Disabilities Act (ADA) - NewBasis will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit reach out to Human Resources at 951-787-0600.
