Job Summary
We are seeking an energetic and highly organized Secretary/Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional administrative support to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your office management expertise while supporting a dynamic team.
Duties
- Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
- Answer and direct incoming calls using multi-line phone systems with excellent phone etiquette
- Manage front desk activities, including scheduling appointments and maintaining visitor logs
- Handle clerical tasks such as filing, scanning, data entry, proofreading, and document preparation using Word processing and other software
- Assist with calendar management and coordinate meetings for team members or executives
- Support office management tasks including supply inventory, mail distribution, and maintaining organized filing systems
- Provide customer service support by responding to inquiries via phone or email and ensuring client communication is clear and courteous
Qualifications
- Ability to maintain confidentiality of records
- Strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
- Detail oriented and ability to proof read documents
- Excellent phone answering skills with knowledge of multi-line phone systems and phone etiquette
- Strong time management skills to prioritize tasks efficiently in a fast-paced environment
- Personal assistant or front desk experience is a plus, along with familiarity in handling client communication and customer support duties
- Courteous disposition in dealing with customers and coworkers
- Willingness to learn new tasks and take direction
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
- Professional development assistance
Education:
- High school or equivalent (Preferred)
Work Location: In person
