Thank you for your interest in joining our team! Please review the job information below.
JD Attached*
GENERAL PURPOSE OF JOB:
The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children ’ s Hospital ( DCH) .
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully , an individual must be able to perform each essential duty satisfactorily . The requirements listed below are representative of the knowledge , skill , and/ or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . This job description is not intended to be all - inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and / or hospital administration as required .
- Maintains utmost level of confidentiality at all times .
- Adheres to hospital policies and procedures .
- Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines .
- Maintains composure , effectiveness, and flexibility under pressure .
- Uses Microsoft Office to perform a variety of assignments . Gathers data and other necessary information for preparing various reports . Types and reproduces written materials or correspondence
- Coordinate's location , catering , presentation materials , audio - visual support and notification of meetings , appointments , conferences , telephone calls , etc . Records / transcribes meeting minutes from various meetings .
- Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as . Responds to inquiries and requests for services provided by Driscoll Children ’ s Hospital (DCH) .
- Opens /sorts and distributes incoming mail . Utilizes couriers , the US Mail and delivery services as needed .
- Greets visitors, ascertains nature of business , and escorts visitor to appropriate person / area .
- Orders office supplies and equipment using the Lawson online ordering system .
- Prepares check requests, obtains signatures for invoices , manages invoices , serves as first reviewer for Ascend as directed by accounting department requirements .
- Makes inbound and outbound travel arrangements and files related travel expense reports .
- Gathers , assembles and distributes recruitment information for physician candidates .
- Kronos timekeeping under the direction of Valley leadership .
- Credentialing and payroll computing for Quick Care Physicians
- Contract renewal for clinics , CPSST and DVPG as needed .
- May assist in the coordination/participation of special events
- Participates in preparing material for use in newsletters , fax blasts or other communications that are sent to providers and / or members .
- Physician Scheduling.
Education and/or experience:
- Bachelor ' s degree ( B . A . ) or three to five years related experience and / or training; or equivalent combination of education and experience .
