Title: SCHOOL BOOKKEEPER
Department: FINANCE
Reports to (Title): PRINCIPAL AND FINANCE DEPARTMENT
Major Functions:
Under the supervision or the school principal as prescribed by the Office of School Financial Support the
School Bookkeeper will perform duties associated with the effective financial operation of the school for the
school activity fund, and district maintenance fund accounts. This is a bondable position requiring a highly
qualified individual to work with accuracy, accountability and confidentiality. Work will be reviewed monthly
for accuracy and conformance with DCS board policy and state code requirements.
Duties and Responsibilities:
- Maintain all school financial records
- Maintain DCS prescribed accounting and internal control procedures over school activity and allocated district
funds
- Communicate with Principal and school staff regarding internal controls for school activity funds
- Assist Principal with school use of district budgeted funds by monitoring available budgets and preparing and
submitting invoices to the Central Office for payment
- Ensure established procedures are followed including securing onsite funds, preparing deposits and
transporting all receipted funds to bank within established timeframes
- Verify and record all funds received posting according to specified activities and accounts within the student
activity program
- Process requisitions ensuring proper coding, budget availability and vendor verification
- Facilitate school purchases by processing purchase orders as prescribed in the school bookkeeper manual
following all state purchasing laws and district procedures
- Verify and process invoices for payment following procedures for activity and district funds
- Prepare and submit timely monthly school activity fund reports and supporting documents to the central office
- Maintain confidentiality and privacy of all school financial and employee records
- Preform task and assume other responsibilities as assigned by the Principal
- Be consistently responsible, maintaining regular punctual attendance and timely completion of assigned duties,
working assigned days and using sick and personal leave appropriately
Minimum Requirements:
Three years of verifiable bookkeeping experience or two college courses in accounting with a final grade of at least B
are required. If more than 5 years have passed between the experience or college class completion and application the
candidate will be required to pass the district bookkeeping test.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this
classification. Employees may perform other tasks and assume such other responsibilities as may be assigned by the supervisor,
administrative staff or superintendent.
Additional information
Employees shall maintain confidentiality and privacy of all school records. Employees shall be consistently responsible-maintaining
