Position Summary
We are seeking a highly organized, detail-oriented Operations & ERP Coordinator to support our manufacturing operations, inventory management, purchasing administration, and estimating team. This position plays a critical role in maintaining accurate ERP data, coordinating vendor communications, supporting customer quotations, managing inventory transactions, and ensuring smooth day-to-day administrative operations.
The ideal candidate enjoys working in a fast-paced manufacturing environment, has strong ERP and Excel skills, and can effectively communicate with operations, purchasing, accounting, vendors, and customers.
Primary Responsibilities
Operations & Estimating Support
- Assist the estimating team with preparing customer quotations and proposal documentation.
- Coordinate vendor quotations and purchasing information.
- Provide administrative support to the Plant Manager and Operations team.
- Maintain organized electronic and paper records for quotations, purchasing, and operational documentation.
ERP & Inventory Management
- Maintain inventory item records within the ERP system.
- Create and update Bills of Materials (BOMs).
- Process inventory transactions, production assemblies, and inventory adjustments.
- Coordinate cycle counts and assist in resolving inventory discrepancies.
- Ensure ERP master data remains accurate and current.
Receiving & Inventory Administration
- Receive incoming materials, tooling, and equipment.
- Verify receiving documentation and coordinate inventory receipts.
- Maintain receiving records and support inventory accuracy initiatives.
Purchasing & Vendor Support
- Process vendor invoices and assist Accounts Payable with invoice matching.
- Communicate with suppliers regarding pricing, invoices, and purchasing issues.
- Maintain vendor documentation, pricing, and purchasing records.
Customer Documentation
- Email invoices and supporting documentation to customers.
- Maintain shipping and operational records.
- Assist with customer account follow-up and documentation requests.
Reporting & Continuous Improvement
- Support inventory reporting.
- Identify opportunities to improve administrative and ERP processes.
- Assist with special projects and operational initiatives.
Qualifications
- Associate's or Bachelor's degree in Business, Supply Chain, Accounting, Operations, or related field preferred.
- 3+ years of manufacturing administration, inventory control, purchasing, ERP, or operations support experience.
- Experience using ERP systems (NetSuite experience strongly preferred).
- Strong Microsoft Excel skills.
- Excellent organizational and multitasking abilities.
- Strong analytical and problem-solving skills.
- Ability to prioritize multiple projects in a fast-paced manufacturing environment.
- Excellent written and verbal communication skills.
Join us as an Operations & ERP Coordinator to play a pivotal role in enhancing our operational efficiency while supporting a collaborative team environment!
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
